Project Manager

SPACE FACULTY PRIVATE LIMITED; Singapore; On-site; SGD 60,000 - 80,000; Full time

Job summary

A dynamic event management company in Singapore is seeking a Technical Event Producer & Project Manager to oversee logistics and operations for the WRO 2026 SG Final. The ideal candidate will balance high-stakes logistics with educational tech sensibility, negotiate with vendors, and lead a diverse workforce including industry judges and volunteers. Experience in managing large-scale competitions and effective decision-making is essential. This role offers a challenging opportunity to shape a major event.

Qualifications

• A confident Technical Event Producer & Rigorous Project Manager, able to balance high-stakes logistics with educational tech sensibility.
• Confident and experienced in negotiating and coordinating with vendors and partners.
• Experience in Show calling and floor management for large-scale competitions or conferences.

Responsibilities

• Project management for WRO 2026 SG Season including logistics and operations.
• Plan and coordinate all logistics for the competition.
• Develop, deploy, and oversee scoring for WRO SG 2026 Season.

Skills

Budgets

Leadership

Microsoft Office

Microsoft Excel

Agile

Risk Management

Event Management

Vendor Management

Project Management

Project Delivery

Layout

Job description

Roles & Responsibilities

Responsibilities

Project Management

• Project Management for WRO 2026 SG Season
• Adapt existing project Gantt Chart for 2026 season and execute the Logistics and Operations for the course of the season, some key duties listed below – list not comprehensive

Logistics

• Plan, prepare, and coordinate all the logistics requirements (competition components, buildup, furniture, documents, awards etc.) for the WRO 2026 SG Final
• Plan out and oversee full competition venue setup, configuration changes, ceremony and teardown
• Stock take, fabrication, preparation, and delivery of all required logistics
• Prepare public documents (Day allocations, Field allocations, Schedule, Judging Schedule, Matchups, Details, Admin Notes etc.) for timely dissemination to competitors
• Prepare printing guide, documents, and packing of documents based on varying levels of control (public, embargo, confidential etc.)
• Prepare and oversee the registration, badging, bag check, crowd control, and adjudication procedures
• Engage & coordinate with vendors and partners from set-up to Teardown
• Coordinate timely creation and delivery of e-certificates, publishing of photo and video repo, post-competition webpage update, and post-event emails

Operations

• Develop, deploy, and oversee the timely scoring of WRO SG 2026 Season Quests
• Recruit, assign, and coordinate the manpower for execution of the WRO 2026 SG Final
• Recruit and coordinate with photographers + videographers for the coverage of WRO 2026 SG Final and delivery of the Competition Video
• Engage and confirm Independent (unaffiliated to teams) Industry judges for the judging of Future Innovators & Future Engineers
• Prepare public schedule and detailed internal run-sheets (Admin, Judges, Media etc.) for WRO 2026 SG Final
• Oversee and manage overall operations during the WRO 2026 SG Final
• Plan & coordinate the professional and timely scoring and announcements for the WRO 2026 SG Final, with proper document handling procedures
• Coordinate the timely and accurate delivery of results for the Award Ceremony
• Confirmation, administrative preparation, and coordination for WRO Team SG 2026’s participation at the WRO International Final 2026

Profile we are looking for

• A confident Technical Event Producer & Rigorous Project Manager, able to balance high-stakes logistics with educational tech sensibility who is unaffiliated with the institutions and organizations that compete in WRO SG.
• Must be confident and experienced in negotiating and coordinating with vendors and partners
• A leader who is able to efficiently delegate and mobilize a diverse workforce, from industry judges to student volunteers – ensuring everybody knows their posts and their purpose.
• Experience in Show calling and floor management for large-scale competitions or conferences, and know how to manage a run-sheet.
• Confident serving as a Command & Control who is able to make level-headed, quick, and effective decisions.

Tell employers what skills you have

• Budgets
• Leadership
• Microsoft Office
• Microsoft Excel
• Agile
• Risk Management
• Event Management
• Vendor Management
• Project Management
• Project Delivery
• Layout