Project Executive (Commercial 3D Interior Designer & Project Support)

KOI THE SINGAPORE PTE. LTD.; Singapore; On-site; SGD 60,000 - 80,000; Full time

Job summary

A renowned food and beverage company in Singapore seeks a Project Coordinator responsible for outlet design, project management, and facility maintenance support. The ideal candidate should have a Diploma in a relevant field and experience in renovation projects with skills in AutoCAD and 3D Max. The position requires strong communication skills and the ability to collaborate effectively with team members. It offers an opportunity for immediate commencement, making it suited for proactive individuals ready to contribute.

Qualifications

• Experience in renovation projects.
• Ability to manage multiple projects simultaneously.
• Resourceful and self-motivated.

Responsibilities

• Coordinate departmental projects, including outlet design.
• Provide support for facility maintenance and troubleshooting.
• Maintain administrative records and ensure timely license renewals.

Skills

Interior Design

3D Max

AutoCAD

Communication skills

Teamwork

Education

Diploma in relevant field

Job description

1. Project Coordination

• Participate in departmental projects, including outlet design and renovation works.
• Coordinate site works and schedules with internal teams and external parties (e.g. contractors, vendors, mall management).
• Source quotations and develop project timelines to ensure timely completion.
• Apply for necessary work permits from regulatory authorities such as shopping malls, SMRT or HDB.
• Monitor project progress and address issues to avoid delays.

2. Design & Planning

• Responsible for outlet layout planning using design tools like AutoCAD and 3D Max.
• Provide space planning and visualization support for new or renovated outlets.
• Assist with minor graphic design tasks, where necessary (e.g. posters, signages).

3. Facilities Maintenance Support

• Provide prompt support and troubleshooting for outlet facilities issues.
• Perform basic diagnostics before escalating to service providers.
• Liaise with contractors and vendors for repair, maintenance, and installation tasks.
• Ensure safety and risk factors are evaluated and mitigated at all outlets.

4. Administration & Documentation

• Maintain updated records on maintenance works, costing summaries, service contracts, quotations, invoices, payment requisition form and handle other administrative paperwork.
• Ensure timely renewal of relevant licenses (e.g. SFA, electrical, fire safety).
• Handle routine maintenance activities including but not limited to Air-conditioning servicing, Fire extinguisher renewal, Pest control services and etc.
• Prepare monthly reports and service updates.

5. Stakeholder Communication

• Address outlet-related feedback and provide timely resolution in a professional manner.
• Liaise with mall management and internal operations teams as required.
• Support other facility-related and project initiatives as assigned.

Requirements

• Candidates must possess at least a Diploma in relevant filed.
• Experience in Interior Design, renovation project and possess 3D Max and Auto Cad skills (Graphic) is a must for this position.
• Resourceful, highly motivated and able to work independently.
• Cooperative and helpful with other team members.
• A good team player with good inter-personal and communication skill.
• Capable of managing multiple projects simultaneously with flexibility to address operational inquiries, including weekends and public holidays, when necessary.
• Graduate with design proficiency are welcome to apply.
• Able to commence immediately or within short notice will be added advantage.
• We regret that only shortlisted candidates will be notified.