Project Coordinator

MEDIAPRO AV PTE. LTD.; Singapore; On-site; SGD 40,000 - 60,000; Full time

Job summary

A leading audiovisual projects company in Singapore is seeking a Project Coordinator responsible for planning and executing AV projects. This role involves collaborating with clients, internal teams, and vendors to ensure timely project delivery and adherence to quality standards. The ideal candidate must have strong organizational skills, excellent communication abilities, and a proven track record in project coordination. This position is crucial for maintaining client relationships and ensuring project success.

Qualifications

• Proven experience in project coordination or management.
• Strong organizational skills and attention to detail.
• Ability to manage multiple projects simultaneously.

Responsibilities

• Assist in the development of project plans and timelines.
• Serve as the primary point of contact for clients.
• Oversee on-site activities to ensure compliance.

Skills

Project management

Communication

Resource management

Job description

Job Scope: Project Coordinator – Mediapro AV Pte. Ltd.

The Project Coordinator is responsible for planning, organizing, and coordinating the execution of AV projects. This role involves close collaboration with clients, internal teams, and vendors to ensure projects are completed on time, within scope, and to the highest standards.

Key Responsibilities

Project Planning and Coordination

• Assist in the development of project plans, timelines, and deliverables.
• Coordinate resources, including equipment and personnel, for project execution.
• Schedule and oversee project milestones to ensure deadlines are met.

Client and Stakeholder Communication

• Serve as the primary point of contact for clients, addressing inquiries and updates.
• Facilitate clear communication between clients, internal teams, and vendors.
• Ensure client requirements and expectations are understood and fulfilled.

Resource Management

• Work with technical and warehouse teams to ensure timely delivery of AV equipment.
• Monitor resource allocation to optimize efficiency and minimize downtime.
• Address logistical challenges to maintain smooth project flow.

On-Site Support and Supervision

• Oversee on-site activities to ensure compliance with project specifications.
• Resolve any issues or conflicts that arise during project execution.
• Coordinate with technicians and vendors to ensure seamless operations.

Documentation and Reporting

• Maintain accurate project documentation, including contracts, schedules, and updates.
• Prepare and submit progress reports to management and clients.
• Track project expenses and ensure adherence to budgets.

Quality Assurance

• Ensure all deliverables meet client expectations and company standards.
• Conduct post-project evaluations to identify successes and areas for improvement.
• Gather client feedback to refine future processes.

Key Performance Indicators (KPIs)

• Timely delivery of projects within agreed timelines and budgets.
• Client satisfaction and retention rates.
• Effective coordination and utilization of resources.
• Accuracy and completeness of project documentation.
• Resolution of project-related challenges promptly and effectively.

This role is critical for the seamless planning and execution of projects, ensuring the success of Mediapro AV Pte. Ltd.'s operations and maintaining strong client relationships.