Project Administrator

ALPHAEUS PTE. LTD.; Singapore; On-site; SGD 60,000 - 80,000; Full time

Job summary

A leading project administration firm in Singapore is looking for an experienced administrator to support project delivery through effective communication, financial tracking, and vendor coordination. The successful candidate will organize project events, maintain accurate documentation, and ensure financial performance aligns with targets. Essential qualifications include a diploma or degree in Business Administration or Finance, along with strong communication and organizational skills. This role promotes efficiency and accuracy while working with internal teams and external vendors.

Qualifications

• Experience in project administration, financial tracking, or vendor management.
• Commitment to accuracy in financial and administrative processes.

Responsibilities

• Coordinate project communication across stakeholders.
• Organize and manage project-related events, meetings, and workshops.
• Maintain accurate project documentation.
• Draft and distribute project updates and progress reports.
• Track and monitor project Profit and Loss.

Skills

Strong written and verbal communication skills

Attention to detail

Proactive and organized

Ability to collaborate

Problem-solving skills

Education

Diploma or degree in Business Administration, Finance, or a related field

Tools

Project management tools

Financial reporting systems

Job description

Overview

Job Summary

The admin plays a key role in supporting project delivery by ensuring effective communication, financial tracking, and vendor coordination. This role involves organizing project events, managing project documentation, monitoring financial performance, and facilitating smooth interactions between internal teams, customers, and vendors.

The position contributes to organizational efficiency by aligning project administration with corporate standards and ensuring accurate financial and operational processes.

Responsibilities

• Coordinate project communication across stakeholders, ensuring clarity and alignment with corporate standards
• Organize and manage project-related events, meetings, and workshops
• Maintain accurate project documentation, including schedules, reports, and communication records
• Draft and distribute project updates, announcements, and progress reports using approved templates and tools
• Ensure all communications are professional, user-friendly, and aligned with organizational guidelines
• Support continuous improvements in project workflows and administrative processes
• Maintain Active Directory accounts, permissions, and email configurations
• Manage and update the IT asset inventory and documentation
• Draft clear and concise email broadcasts for IT updates, changes, or incident notifications
• Use provided email templates and tools to format and distribute messages
• Maintain IT SOPs, how-to guides, and knowledge base content
• Support ongoing improvements to IT workflows and processes
• Track and monitor project Profit and Loss to ensure financial performance is on target
• Update and maintain project financial forecasts with project managers and finance teams
• Prepare and process project invoices to customers with accuracy and timeliness
• Manage vendor payments, including verification of completed work
• Request quotations from vendors and evaluate proposals for cost-effectiveness
• Raise Purchase Orders to vendors in compliance with procurement policies
• Verify and document work completion to support invoicing and vendor payment processes

Essential Qualifications

• Diploma or degree in Business Administration, Finance, or a related field
• Experience in project administration, financial tracking, or vendor management
• Strong written and verbal communication skills
• Attention to detail and commitment to accuracy in financial and administrative processes

Preferred Attributes

• Proactive and organized approach to managing project activities and documentation
• Ability to collaborate effectively with cross-functional teams, customers, and vendors
• Strong problem-solving and analytical skills with a focus on financial accuracy
• Familiarity with project management tools and financial reporting systems

Professional and/or Technical Certifications

• Financial or procurement-related certifications are desirable

Location

Location: near Cashew MRT