Project Administrator

UES HOLDINGS PTE LTD; Singapore; On-site; SGD 60,000 - 80,000; Full time

Job summary

A leading construction firm in Singapore is seeking an experienced Admin Assistant to manage various administrative tasks. Responsibilities include maintaining filing systems, handling correspondences, and preparing reports. Candidates should have at least a Diploma in administration and 3 years of relevant experience, with proficiency in MS Office, particularly Excel. This role requires good interpersonal skills and offers full-time work in Tuas South.

Qualifications

• At least 3 years as admin assistant or document controller, experience in construction project site is preferable.
• Proficient in computer and MS Office application especially in excel.

Responsibilities

• Establish and maintain organized filing systems.
• Booking conference calls, rooms, taxis, couriers, hotels etc.
• Prepare and modify documents including correspondence, reports, drafts, memos.
• Compile all daily reports from various departments.
• Prepare agendas before every meeting.
• Monitor stationary level and order office supplies.
• Handle sensitive information in a confidential manner.

Skills

Proficient in MS Office

Good interactive skills

Education

Bachelor/Diploma in administrative or business related

Job description

Job Description

• Establish and maintain organized paper and electronic filing systems according to office procedures to ensure the expeditious retrieval of information in the area of QEHS.

• Booking conference calls, rooms, taxis, couriers, hotels etc.

• Assist whenever required to liaise between management and the staff.

• Prepare and modify documents including correspondence, reports, drafts, memos and email, copying, binding, scanning etc.

• Draft and prepare important letters that are circulated in the office.

• Compile all daily reports from various departments relevant to the department.

• Reply to all correspondences as directed by the Manager.

• Prepare agendas before every meeting and distribute them to all the staff members who are supposed to attend the meeting.

• Arranging and/or attending meetings and other gatherings/events.

• Monitoring stationary level and ordering of office and EHS supplies.

• Perform company's errands to post office and office supply store.

• Processing expenses sheets and invoices.

• Operate filling systems.

• Maintain up-to-date employee leave records.

• Handling sensitive information in a confidential manner.
  

Requirements

• At least Bachelor/Diploma in administrative or business related.

• At least 3 years as admin assistant or document controller, experience in construction project site is preferable.

• Proficient in computer and MS Office application especially in excel.

• Good interactive skills.

• Will be based in Tuas South full time and work 5.5 days per week