Project Admin

NTT Data Singapore; Singapore; On-site; SGD 40,000 - 60,000; Full time

Job summary

A leading financial services company in Singapore is seeking a candidate for budget management and financial planning. This role involves collaborating with project managers to develop detailed budgets, track expenses, and prepare financial reports. Ideal candidates should have at least a diploma in Finance or related fields and two years of experience, although fresh graduates are welcome to apply. Strong analytical, communication, and problem-solving skills are essential for success in this role.

Qualifications

• Minimum of 2 years in budgeting and financial planning.
• Fresh graduates willing to learn can apply.

Responsibilities

• Collaborate with project managers and stakeholders to develop detailed project budgets.
• Align budget planning with the project's scope, timeline, and deliverables.
• Track actual project expenses versus budgeted amounts regularly.
• Analyze financial data to provide insights on budget utilization.
• Prepare periodic financial reports for senior management.

Skills

Financial principles understanding

Analytical skills

Problem-solving skills

Microsoft Excel proficiency

Microsoft PowerPoint proficiency

Communication skills

Interpersonal skills

Task management

Quick adaptation

Inquisitive mindset

Education

Minimum Diploma in Finance, Accounting, Business Administration

Tools

Microsoft Excel

Microsoft PowerPoint

SharePoint

Job description

• Collaborate with project managers and stakeholders to develop detailed project budgets.
• Align budget planning with the scope, timeline, and deliverables of the project.
• Financial Monitoring and Reporting:
  • Track actual project expenses versus budgeted amounts regularly.
  • Analyze financial data to provide insights and reports on budget utilization.
  • Identify variances and recommend corrective actions to avoid budget overruns.
  • Prepare periodic financial reports for senior management, including budget forecast and expenditure.
  • Monitor project expenditure by ensuring timely goods receipt and payment to vendors.
• Compliance and Audit:
  • Ensure compliance with internal regulations and legal requirements.
  • Support internal and external audits by providing necessary financial documentation and explanations.
  • Maintain accurate records of financial transactions and budgeting activities.
• Stakeholder Communication:
  • Serve as the point of contact for all budget-related queries from project teams and internal and external stakeholders.
  • Conduct meetings with project leads to review financial performance and adjust plans as needed.
  • Communicate budgetary updates, changes, or risks to stakeholders in a clear and timely manner.
• Process Improvement:
  • Continuously evaluate and improve budgeting and financial tracking processes.
  • Implement tools and technologies to enhance budget accuracy, reporting efficiency, and cost management.

Key Skills and Qualifications:

• Education: Mininum Diploma in Finance, Accounting, Business Administration, or any other related field with relevant subjects.
• Experience: Minimum of 2 years in budgeting and financial planning. Fresh graduates who are willing to learn can apply.
• Skills:
  • Strong understanding of financial principles and project management.
  • Excellent analytical and problem-solving skills.
  • Proficiency in Microsoft Excel, PowerPoint and SharePoint
  • Strong communication and interpersonal skills for collaboration with cross-functional teams.
  • Ability to manage multiple tasks simultaneously and adapt to changes quickly.
  • Fast Leaner with an inquisitive mind