Project Admin

SHINRYO CORPORATION; Singapore; On-site; SGD 60,000 - 80,000; Full time

Job summary

A leading construction and engineering company based in Singapore seeks a dedicated individual to provide administrative support and manage project documentation. The role involves checking compliance claims from vendors, coordinating procedures, and ensuring smooth information flow within the organization. This position also requires managing Purchase Orders, facilitating procurement, and maintaining proper records in alignment with company policies.

Responsibilities

• Provide administrative support and project documentation.
• Assist to check compliance claims from vendors.
• Plan and coordinate administrative procedures and systems.
• Ensure smooth information flow within the company.
• Initiate and coordinate goals and projects.
• Implement policies to improve department operations.
• Procure needed supplies within budget constraints.
• Ensure a safe and maintained facility.
• Ensure operations adhere to policies and regulations.
• Assist in business administration and office management.
• Manage Purchase Orders and Tax Invoices.
• Coordinate procurement and invoice processing.
• Maintain documentation records in line with policy.

Job description

Responsibilities

• Provide administrative support / project documentation of assigned project(s).
• Assist to check and in compliance claims from vendors.
• Plan and coordinate administrative procedures and systems and devise ways to streamline processes.
• Ensure the smooth and adequate flow of information within the company to facilitate other business operations.
• Initiates and coordinates goals, deadlines, and projects for assigned project department.
• Assists and implements policies and procedures to improve operations and function of the department.
• Monitors and procures needed supplies for office, reception and project site with attention to budgetary constraints.
• Ensures a safe, secure, and well-maintained facility that meets environmental, health, and security standards.
• Ensure project operations adhere to policies and regulations.
• Assist in Business administration and office facilities management.
• Manage and control Purchase Orders & Tax Invoices.
• Coordinate the purchase of supplies, equipment and forms, and processing of invoices.
• Maintain proper records of documentations in alignment with the company’s documentation records policy.