Production & HR Admin Assistant

PREFAB TECHNOLOGY 3 PTE LTD; Singapore; On-site; SGD 20,000 - 60,000; Full time

Job summary

A leading manufacturing company in Singapore is seeking an individual to support production and HR administrative functions. This role involves updating attendance records, managing work permit applications, and handling various administrative tasks. The ideal candidate will be organized and detail-oriented, ready to assist in a fast-paced environment.

Responsibilities

• Update attendance and production records.
• Record and monitor the return of goods.
• Prepare and process production-related documents.
• Monitor material issuance and documentation.
• Assist during quarterly stock counts.
• Manage work permit applications and renewals.
• Coordinate safety orientation courses.
• Liaise with workers on passport matters.
• Provide general HR administrative support.

Job description

Key Responsibilities

Production Administrative Duties:

• Update daily attendance and production records, including output and downtime.
• Record and monitor the return of goods to the company.
• Prepare and process production-related documents (e.g., packing lists, material issue forms, customs declarations for shipments to the Malaysia plant).
• Monitor material issuance and ensure proper documentation.
• Assist the Production Executive during quarterly stock counts.
• Handle ad hoc administrative tasks as assigned.

HR Administrative Support:

• Manage work permit applications, renewals, and related documentation.
• Coordinate safety orientation courses and maintain proper training records.
• Liaise with workers on passport expiry and renewal matters.
• Provide general administrative support to the HR department as required.