Procurement Officer (Purchasing/Central location)

CVista HR Consulting Pte Ltd; Singapore; On-site; SGD 40,000 - 60,000; Full time

Job summary

A consulting firm in Singapore is seeking a Procurement Specialist to manage vendor communication and procurement processes. This role requires working knowledge of ERP systems, primarily Oracle NetSuite, along with proficiency in Microsoft Excel to support purchasing accuracy and efficiency. Candidates should possess effective communication skills for collaboration with internal teams and external vendors. This position offers an opportunity to engage in cross-functional supply chain activities with possible career development.

Qualifications

• Experience working with ERP systems, preferably Oracle NetSuite.
• Strong proficiency in Excel to manage and analyze data.
• Excellent communication with both internal teams and external vendors.
• Ability to manage time effectively and work without supervision.
• Familiarity with supply chain functions like procurement and logistics.
• Open to collaborating across different supply chain roles.

Responsibilities

• Manage procurement processes including vendor communication and order management.
• Ensure timely submission of purchase orders and follow up on confirmations.
• Support inventory accuracy by coordinating with warehouse and logistics teams.
• Verify invoices and manage discrepancies with vendors.
• Build and maintain strong relationships with suppliers for effective procurement.

Skills

Working knowledge of ERP system

Proficiency in Microsoft Office (especially Excel)

Effective communication skills

Ability to work independently with good time management

Basic understanding of supply chain processes

Flexibility and adaptability for collaboration

Tools

Oracle NetSuite

Job description

Responsibilities

• Retrieve item datasheet quoted by vendors for part number creation by the manager/superior.
• Communicate with vendors including but not limited to FEC and Furuno National Distributors (FND) for PO submission, shipping instructions, delivery confirmation, invoicing, and other trade procurement related matters.
• Create or update vendor details in the ERP (NetSuite) upon approval by the manager/superior.
• Create and monitor purchase requisitions/purchase orders. Ensure accuracy of purchasing details.
• Follow up with vendors on PO acknowledgment and update accordingly.
• Expedite outstanding orders with vendors and update delivery status in the ERP (NetSuite) to ensure project schedules are met.
• Support monthly stock count activities for inventory accuracy in coordination with the warehouse team and logistics team.
• Verify invoices for accuracy in amounts, payment terms/milestone payments before processing.
• Check and confirm the details of the vendor’s sales note against PO issued by FSG, elevate discrepancies, if any, to the manager/superior before forwarding to the requestor within 5 working days.
• Develop and manage effective working relationships with suppliers and vendors to support procurement activities.
• Collaborate with warehouse team and logistics teams to support cross-functional supply chain activities and ensure end-to-end process visibility.
• Perform other ad-hoc duties and responsibilities as assigned by the procurement manager/superior.

Requirements

• Working knowledge of ERP system (Oracle NetSuite preferred).
• Proficiency in Microsoft Office (especially Excel).
• Effective communication skills with internal and external stakeholders.
• Ability to work independently with good time management.
• Basic understanding of supply chain processes (procurement, warehouse, logistics) preferred.
• Flexibility and adaptability for collaboration across supply chain functions.

Qualified or interested candidates, please submit your updated resume in MS format by using the Apply Now Button or email to shinleng.liew(at)cvistahr.com

Candidates are also encouraged to contact our office where our approachable Consultants will address any inquiries and advice you with relation to this job advertisement. Our dedicated HR Consultants will get in touch with shortlisted candidates for a confidential discussion