Procurement Executive

1-Group (Singapore); Singapore; On-site; SGD 45,000 - 60,000; Full time

Job summary

A reputable procurement firm in Singapore is looking for a dedicated Procurement Administrator to support procurement operations. The ideal candidate will enhance procurement processes, provide administrative support, and prepare reports. Required qualifications include at least 3 years of experience in e-procurement systems, strong analytical and communication skills, and proficiency in both English and Chinese. Fresh graduates are welcomed to apply, fostering a collaborative and efficient work environment.

Qualifications

• Minimum 3 years of experience in managing and operating e-procurement systems.
• Resourceful team player with strong initiative and the ability to work independently.
• Strong analytical skills with high attention to detail.
• Excellent interpersonal skills and strong command of written and spoken English.
• Proficiency in Chinese is essential.

Responsibilities

• Lead the review and enhancement of procurement processes and procedures to improve overall efficiency.
• Provide comprehensive procurement administrative support to ensure smooth daily operations.
• Prepare and generate monthly reports, including inventory summaries and Cost of Goods Sold (COGS).
• Manage and verify invoice receipt for assigned outlets.
• Review and validate purchase orders for completeness and accuracy prior to approval.
• Perform general administrative duties such as filing, typing, copying, and scanning.
• Proactively engage stakeholders to identify sourcing and cost-saving opportunities.

Skills

Analytical skills

Interpersonal skills

Resourcefulness

Attention to detail

Communication skills

Bilingual proficiency (English and Chinese)

Job description

1 Group is seeking a dedicated and detail-oriented Procurement Administrator to support our procurement operations and drive continuous process improvements. The ideal candidate is proactive, analytical, and able to work both independently and collaboratively in a fast-paced environment.

Job Responsibilities:

• Lead the review and enhancement of procurement processes and procedures to improve overall efficiency.

• Provide comprehensive procurement administrative support to ensure smooth daily operations.

• Prepare and generate monthly reports, including inventory summaries and Cost of Goods Sold (COGS).

• Manage and verify invoice receipt for assigned outlets.

• Review and validate purchase orders for completeness and accuracy prior to approval.

• Perform general administrative duties such as filing, typing, copying, binding, and scanning.

• Complete operational requirements by scheduling, assigning, and expediting administrative tasks and projects.

• Communicate politely and professionally via phone, email, and written correspondence.

• Support the procurement team through strong organizational and communication skills.

• Maintain supplies inventory by monitoring stock levels, anticipating needs, and placing orders accordingly.

• Proactively engage stakeholders to identify sourcing and cost-saving opportunities.

• Contribute to team results by performing additional related duties as required.

Job Requirements:

• Minimum 3 years of experience in managing and operating e-procurement systems.

• Resourceful team player with strong initiative and the ability to work independently.

• Strong analytical skills with high attention to detail.

• Excellent interpersonal skills and strong command of written and spoken English.

• Ability to serve as a translator and procurement liaison for Chinese restaurants — proficiency in Chinese is essential.

• Fresh graduates are welcome to apply.