PROCUREMENT COORDINATOR/EXECUTIVE

Singapore First Aid Training Centre Pte Ltd; Singapore; On-site; SGD 60,000 - 80,000; Full time

Job summary

A training organization in Singapore seeks a Building Maintenance & Procurement Officer/Executive to oversee facility management, including maintenance, compliance, and procurement. This role requires a diploma in Facilities Management and 2-3 years of relevant experience. The ideal candidate is detail-oriented, proactive, and capable of vendor negotiations. This position offers an opportunity to maintain a safe and efficient learning environment.

Qualifications

• At least 2–3 years’ experience in building maintenance or procurement.
• Familiarity with regulatory requirements in Singapore.
• Good communication and organisational skills.

Responsibilities

• Oversee maintenance of the training centre, including repairs.
• Ensure compliance with fire safety and workplace regulations.
• Manage procurement and vendor relationships.

Skills

Building maintenance systems understanding

Vendor negotiation

Cost control

Proficiency in MS Office

Problem-solving

Detail-oriented

Education

Diploma or Degree in Facilities Management

Job description

Position Overview
The Building Maintenance & Procurement Officer/Executive is responsible for ensuring the smooth upkeep and efficient functioning of the organisation’s training centres, offices, and facilities. This role covers the full spectrum of building maintenance (air-conditioning, lighting, security systems, equipment, and general repairs), vendor management, and procurement. The Officer/Executive will also ensure compliance with workplace safety, fire safety, and other regulatory requirements, while acting as the key liaison with landlords, contractors, and external parties.

Responsibilities

• Building & Facilities Maintenance
• Oversee day-to-day maintenance of the training centre, including air-conditioning, lighting, electrical, plumbing, and security systems.
• Plan and schedule regular preventive maintenance to minimise downtime and extend asset life.
• Coordinate with contractors and service providers for repairs, servicing, and ad-hoc works.
• Monitor building systems and respond promptly to breakdowns or emergencies.
• Maintain an up-to-date asset inventory, service records, and maintenance logs.

• Compliance & Safety
• Ensure full compliance with fire safety regulations, workplace safety standards, and building code requirements.
• Conduct periodic checks and coordinate fire drills, safety inspections, and rectification works.
• Maintain proper records of certifications, permits, and safety-related documentation
• Liaise with relevant government agencies or authorities (e.g. SCDF, BCA, MOM) as required.
• Act as the company’s point of contact for all landlord-related matters, including lease management, tenancy issues, repairs, and building notices.

• Procurement & Vendor Management
• Manage sourcing, evaluation, and selection of vendors and suppliers for goods and services.
• Negotiate pricing, contracts, and service terms to ensure cost-effectiveness and value for money.
• Build and maintain strong relationships with vendors to ensure reliability and accountability.
• Handle purchasing requests across business units and ensure timely delivery of required items.
• Monitor and track procurement budgets to ensure alignment with organisational financial targets.

• Operational Support
• Ensure classrooms, training equipment, and facilities are always operational and presentable.
• Support logistics for events, courses, and office requirements as needed.
• Monitor utility consumption (electricity, water, etc.) and recommend efficiency improvements.
• Implement cost-saving initiatives through innovative maintenance and procurement strategies.

• Administrative & Reporting
• Prepare reports on maintenance schedules, procurement activities, and cost analysis.
• Ensure procurement and maintenance practices comply with company policies and regulatory requirements.
• Provide recommendations for continuous improvement in facilities management and procurement processes.

Skills & Competencies

• Technical Skills:
• Solid understanding of building maintenance systems (aircon, electrical, plumbing, lighting, security).
• Familiarity with fire safety codes, workplace safety regulations, and facility compliance requirements in Singapore.
• Proficiency in vendor negotiation, procurement processes, and cost control.
• Ability to read and interpret service reports, contracts, and basic building schematics.
• Competent in MS Office (Excel, Word, Outlook); exposure to facility management software is an advantage.

• Soft Skills & Mindset
• Proactive problem solver – anticipates issues before they escalate and acts swiftly.
• Cost-conscious mindset – constantly seeks innovative, practical, and budget-friendly solutions.
• Hands-on attitude – not afraid to roll up sleeves and get things done when required.
• Strong ownership – treats the facility as if it were their own, ensuring things are done right the first time.
• Vendor relationship builder – maintains firm yet professional relationships with external partners.
• Resilient under pressure – stays calm and solutions-driven when faced with emergencies or multiple demands.
• Detail-oriented – ensures nothing slips through the cracks, especially with compliance and safety matters.
• Team player with accountability – supports colleagues and aligns facility functions with organisational needs.
• Continuous improvement mindset – always looking for ways to optimise processes, reduce costs, and improve efficiency.

Key Requirements

• Diploma or Degree in Facilities Management, Building Services, Procurement, or related field (preferred).
• At least 2–3 years’ experience in building maintenance, facilities management, or procurement.
• Familiarity with regulatory requirements and compliance matters in Singapore.
• Strong vendor negotiation and management skills.
• Good communication, organisational, and reporting abilities.