PROCUREMENT CLERK

OCEANDA HR PTE. LTD.; Singapore; On-site; SGD 60,000 - 80,000; Full time

Job summary

A recruitment agency in Singapore is looking for a professional to manage purchasing tasks, including preparing purchase orders, managing inventory, and liaising with suppliers. The role involves ensuring the accuracy of records, handling inquiries, and overseeing deliveries. Ideal candidates should be detail-oriented with a solid understanding of purchasing processes and regulations.

Responsibilities

• Prepare purchase orders and send copies to suppliers.
• Determine if inventory is sufficient and order more materials when necessary.
• Respond to inquiries about order status, changes, or cancellations.
• Perform buying duties when necessary.
• Contact suppliers to schedule or expedite deliveries.
• Review requisition orders to verify accuracy.
• Prepare and maintain purchasing files and reports.
• Compare prices and specifications to determine the best bid.
• Track the status of requisitions and orders.
• Calculate costs of orders and forward invoices.
• Check shipments to ensure orders are filled correctly.
• Verify accuracy of suppliers' bills against bids.
• Approve bills for payment.
• Locate and gather information from suppliers.
• Maintain knowledge of purchasing rules and regulations.
• Monitor inventory movement and complete transfer forms.

Job description

Responsibilities

• Prepare purchase orders and send copies to suppliers and to departments originating requests.
• Determine if inventory quantities are sufficient for needs, ordering more materials when necessary.
• Respond to customer and supplier inquiries about order status, changes, or cancellations.
• Perform buying duties when necessary.
• Contact suppliers in order to schedule or expedite deliveries and to resolve shortages, missed or late deliveries, and other problems.
• Review requisition orders in order to verify accuracy, terminology, and specifications.
• Prepare, maintain, and review purchasing files, reports and price lists.
• Compare prices, specifications, and delivery dates in order to determine the best bid among potential suppliers.
• Track the status of requisitions, contracts, and orders.
• Calculate costs of orders, and charge or forward invoices to appropriate accounts.
• Check shipments when they arrive to ensure that orders have been filled correctly and that goods meet specifications.
• Compare suppliers' bills with bids and purchase orders in order to verify accuracy.
• Approve bills for payment.
• Locate suppliers, using sources such as catalogs and the internet, and interview them to gather information about products to be ordered.
• Maintain knowledge of all organizational and governmental rules affecting purchases, and provide information about these rules to organization staff members and to vendors.
• Monitor in-house inventory movement and complete inventory transfer forms for bookkeeping purposes.