PersonalAssistant

SINOPPEL DEVICE PTE. LTD.; Singapore; On-site; SGD 20,000 - 60,000; Full time

Job summary

A company in Singapore is seeking an experienced professional secretary to provide high-level administrative support to the CEO. The role involves managing schedules, handling travel arrangements, and serving as the primary contact for stakeholders. Ideal candidates will have at least five years of relevant experience and the ability to maintain confidentiality. This position requires familiarization with Singaporean laws and culture.

Qualifications

• Minimum of five years experience as a secretary or personal assistant.
• Exceptional high-level support skills.
• Ability to maintain confidentiality.

Responsibilities

• Provide administrative support to CEO.
• Manage CEO’s schedule and appointments.
• Handle travel arrangements and expense claims.
• Collaborate with departments for efficient processes.

Skills

Secretarial skills

Schedule management

Communication skills

Confidentiality handling

Job description

Job Description

• Provide secretarial and administrative support to CEO
• Manage, organize and maintain CEO’s schedule, including setting up appointments with potential clients ·
• Acting as first point of contact between CEO and internal or external stakeholders. Managing incoming and outgoing correspondence on behalf of CEO, phone calls and other form of communication
• Handle travel arrangements (air ticket booking/ visa application/ accommodation reservation/ arranging schedule) and manage all expense claims
• Collaborate with other departments to ensure that all company processes are handled efficiently and resolve any issues that may arise
• Perform administrative and office support, such as typing, dictation, spreadsheet creation, maintenance of filing system and contact database.
• Undertake any other ad‑hoc tasks and responsibilities assigned

Requirement

• Have a minimum of five (5) years of solid and continuous experience as a professional secretary or personal assistant, demonstrating exceptional high‑level support.
• Ability to maintain confidentiality and handle sensitive information securely.
• Familiar with Singapore culture, policy, laws and regulations to avoid business risks