Personal Assistant to Managing Director

CPO PTE. LTD.; Singapore; On-site; SGD 60,000 - 80,000; Full time

Job summary

A leading firm in Singapore is seeking a dependable Personal Assistant to the Managing Director. This role involves providing direct administrative support, managing schedules, booking travel, and maintaining confidentiality. The ideal candidate should have strong organisational, note-taking, and communication skills, along with a valid driver’s license. The position offers competitive remuneration based on experience. Join us to work closely with senior management and take on a varied, responsible role.

Benefits

Opportunity to work closely with senior management

Varied and responsible role

Competitive remuneration based on experience

Qualifications

• Proven ability to work closely with senior leadership.
• Open-minded, patient, and adaptable personality.
• Valid driver’s license and confident driving ability.
• Strong note-taking, transcription, and organisational skills.
• Excellent written and verbal communication skills.
• Ability to multitask, prioritise, and work independently.

Responsibilities

• Provide direct administrative support to the Managing Director.
• Take and execute instructions clearly and promptly.
• Manage calendars, appointments, and meeting coordination.
• Book flights and arrange hotel accommodations and travel itineraries.
• Handle correspondence and follow-ups on behalf of the Managing Director.
• Drive when required and provide on-the-go support.

Skills

Ability to Multitask

Strategic Planning

Microsoft Office

Microsoft Excel

Verbal Communication

Change Management

Travel Arrangements

Interpersonal Skills

Data Management

Administration

Strategy

Data Entry

Adaptable

Pressure

Class 3 Driving License

Communication Skills

Office Software

Administrative Support

Scheduling

Transcription

Education

Diploma or higher

Job description

Personal Assistant to the Managing Director

Job Title: Personal Assistant Executive

We are seeking a highly organized, discreet, and dependable Personal Assistant to support the Managing Director. This role is suited to someone who is open‑minded, patient, and capable of managing both administrative and logistical responsibilities with professionalism.

Key Responsibilities

• Provide direct administrative support to the Managing Director
• Take and execute instructions clearly and promptly
• Manage calendars, appointments, and meeting coordination
• Book flights and arrange hotel accommodations and travel itineraries
• Handle correspondence and follow‑ups on behalf of the Managing Director
• Drive when required and provide on‑the‑go support
• Maintain confidentiality and professionalism at all times
• Organisational skills is a must
• Provide daily/weekly/monthly reminders

Requirements

• Proven ability to work closely with senior leadership
• Open‑minded, patient, and adaptable personality
• Valid driver’s license and confident driving ability
• Strong note‑taking, transcription, and organisational skills
• Excellent written and verbal communication skills
• Ability to multitask, prioritise, and work independently
• Diploma or higher

Preferred Experience

• Previous experience as a Personal Assistant or Executive Assistant
• Familiarity with travel booking and scheduling tools
• Proficiency in common office software (email, calendars, documents)

What We Offer

• Opportunity to work closely with senior management
• Varied and responsible role
• Competitive remuneration based on experience

Skills

• Ability to Multitask
• Strategic Planning
• Microsoft Office
• Microsoft Excel
• Verbal Communication
• Change Management
• Travel Arrangements
• Interpersonal Skills
• Data Management
• Administration
• Strategy
• Data Entry
• Adaptable
• Pressure
• Class 3 Driving License
• Communication Skills
• Office Software
• Administrative Support
• Scheduling
• Transcription