Personal Assistant (Labrador Park)

SEACARE MANPOWER SERVICES PTE LTD; Singapore; On-site; SGD 20,000 - 60,000; Full time

Job summary

A reputable staffing agency based in Singapore is looking for a Personal Assistant for a 3-month contract with immediate availability. The role involves managing schedules, arranging appointments, providing administrative support, and coordinating meetings. Ideal candidates should have experience in a similar role, strong organizational skills, and proficiency in Microsoft Office. This position offers the opportunity to work in a dynamic environment while handling confidential information discreetly and professionally.

Qualifications

• Prior experience in a Personal Assistant or administrative support role.
• High level of professionalism and discretion.
• Proactive, well-organised, and able to work independently.

Responsibilities

• Manage schedules and calendars to support daily priorities.
• Arrange appointments and meetings, ensuring timely coordination.
• Coordinate travel arrangements and itineraries when required.
• Handle correspondence, including emails, calls, and letters.
• Prepare reports, presentations, and other documents.

Skills

Strong organisational and time-management skills

Excellent written and verbal communication abilities

Proficient in Microsoft Office

Ability to multitask

Attention to detail

Education

Background in Business Administration or a related field

Job description

Personal Assistant (3‑Month Contract, Immediate Availability)

Working Hours

• Mondays to Thursdays: 8.30am – 6.00pm

• Fridays: 8.30am – 5.30pm

• 42 hours per week

Job Responsibilities

Diary Management

• Manage schedules and calendars to support daily priorities.

• Arrange appointments and meetings, ensuring timely coordination.

• Coordinate travel arrangements and itineraries when required.

Administrative Support

• Handle correspondence, including emails, calls, and letters.

• Prepare reports, presentations, and other documents.

• Maintain accurate electronic and physical filing systems.

Meeting Coordination

• Schedule and support meetings, including logistics and materials.

• Take meeting minutes and circulate them to relevant stakeholders.

• Track action items and follow up as required.

Communication Management

• Serve as the first point of contact for internal and external stakeholders.

• Handle confidential and sensitive information with discretion and professionalism.

Personal Support

• Arrange personal appointments such as business lunches when required.

Job Requirements

• Background in Business Administration or a related field is preferred.

• Prior experience in a Personal Assistant or administrative support role.

• Strong organisational and time-management skills.

• Excellent written and verbal communication abilities.

• High level of professionalism and discretion.

• Ability to multitask, prioritise effectively, and meet deadlines.

• Strong attention to detail and accuracy.

• Proficient in Microsoft Office and other relevant software.

• Proactive, well‑organised, and able to work independently.