Personal Assistant (5 Day Work Week)

Penanshin Shipping Pte. Ltd.; Singapore; On-site; SGD 20,000 - 60,000; Full time

Job summary

A shipping and logistics company in Singapore is looking for a highly organized Personal Assistant to provide essential support to the Managing Director and senior executives. The ideal candidate will manage calendars, handle communications, coordinate travel, and assist in meeting preparations. Proficiency in MS Office, excellent organization, and discretion are key requirements. Join a supportive team in a dynamic work culture with opportunities for growth.

Benefits

5-day work week

Medical & Dental Benefit

Supportive team environment

Friendly working environment

Opportunities for growth

Others benefit

Qualifications

• Experience as a Personal Assistant or in a similar role is essential.
• Excellent communication skills, both written and verbal.
• High level of discretion when handling confidential information.

Responsibilities

• Manage the Managing Director’s calendar and appointments.
• Screen and manage incoming communications and draft necessary correspondence.
• Organize and coordinate travel arrangements domestically and internationally.
• Prepare meeting agendas and materials; record minutes and follow up on actions.
• Maintain confidential files and support office organization.
• Assist with company events and off-site meetings.
• Handle personal errands for the Managing Director as needed.

Skills

Organizational skills

Time management

Multitasking

Communication skills

Proficiency in MS Office

Discretion and professionalism

Detail-oriented

Adaptability

Polished demeanor

Education

Diploma or degree in a related field

Tools

Calendar management tools

Job description

About the role:

We are seeking a highly organized and professional Personal Assistant to provide high-level support to the Managing Director and senior executives. This role requires acting as a trusted gatekeeper and confidante, ensuring smooth day-to-day operations through effective coordination, communication, and administrative support.

What You’ll Be Doing:

• Calendar & Schedule Management – manage the Managing Director’s calendar, appointments, and meetings, prioritizing schedules to ensure optimal time usage.

• Communication & Correspondence – screen and manage incoming calls and communications, and draft emails, reports, and professional correspondence on behalf of the Managing Director.

• Travel Arrangements – organize and coordinate domestic and international travel, including flights, accommodation, and transportation, ensuring alignment with senior management's schedules and preferences.

• Meeting & Executive Support – coordinate and prepare meeting agendas, presentations, and materials; attend meetings, record minutes, and ensure timely follow-up on action items.

• Admin and Office Management- maintain confidential files and records, conduct research and compile information as required, and support office logistics, supplies, and overall office organization.

• Events Coordination - assist with planning company events, conferences, and off‑site meetings.

• Ad hoc Matters - handles personal errands and confidential tasks as requested by the Managing Director.

What We’re Looking For

• Diploma or degree in a related field

• Proven experience as a Personal Assistant or in a similar role

• Excellent organizational, time management, and multitasking skills

• Strong written and verbal communication skills

• Proficiency in MS Office and calendar management tools

• High level of discretion and professionalism

• Proactive, detail‑oriented, and adaptable in a fast‑paced environment

• Friendly, polished, and professional demeanor

Why Join Us?

• 5 days work week

• Exposure to the shipping and logistics industry.

• Supportive team and collaborative work culture.

• Opportunities to grow within a stable and established organization

• Medical & Dental Benefit

• Friendly working environment

• Others benefit