Personal Assistant

SmartHire by SEEK; Singapore; On-site; SGD 20,000 - 60,000; Full time

Job summary

A recruitment agency is seeking a dedicated Personal Assistant to support the CEO and COO in Singapore. This role involves managing calendars, coordinating travel, and providing general support. Ideal candidates should have at least 3 years of experience in a similar position, proficiency in Microsoft Office, and strong organizational skills. The office is currently located in Aljunied but will move to Senoko in 3 months. Attractive remuneration and professional growth opportunities are offered.

Benefits

Opportunities for professional growth

Attractive remuneration package

Qualifications

• Minimum of 3 years in a PA/EA role or similar executive support position.
• Experience managing calendars and coordinating communications effectively.
• Ability to handle confidential matters and demonstrate professional discretion.

Responsibilities

• Manage and update calendars for the CEO and COO.
• Coordinate business trips and assist in event planning.
• Process expense claims and prepare monthly reports.
• Provide general support including light housekeeping and errands.

Skills

Proficiency in Microsoft Office

Calendar management

Strong communication skills

Multitasking and prioritization

Job description

Our client is seeking a Personal Assistant to CEO & COO to join their team!

Are you a highly organized professional with a passion for executive support? Do you thrive in a fast-paced environment and excel at managing multiple tasks? Our client is looking for a dedicated PA to join our team and provide essential support to our CEO and COO. This role is crucial for maintaining smooth operations and effective communication within our organization.

Other information

Working Day: 5 days

Working Hour: 8:30am-6pm

Working Location: Currently at Aljunied, will be moving to Senoko in 3 months time.

Salary Range: S$3,500-S$4,500

What you'll be doing?

Executive & Calendar Management: Manage and update monthly and daily calendars for the CEO and COO, ensuring all meetings and appointments are scheduled efficiently.

Corporate Communication & Coordination: Represent the management team in communications with stakeholders, drafting and proofreading correspondence, and recording minutes for management meetings.

Travel & Event Planning: Coordinate business trips and assist in planning management retreats, ensuring all logistical details are handled seamlessly.

Claims & Reporting: Process expense claims and prepare monthly reports, ensuring accuracy and timely submission.

General Support: Provide light housekeeping and assist with personal errands, ensuring the CEO and COO can focus on their key responsibilities.

Who are they looking for?

Experience: Minimum of 3 years in a PA/EA role or similar executive support position.

Skills: Proficiency in Microsoft Office, calendar tools, and PowerPoint. Strong communication skills and the ability to multitask and prioritize effectively.

Attributes: Comfortable with after-hours responsiveness, confidential matters, and able to act quickly under pressure. High emotional intelligence and professional discretion.

Why should you consider this opportunity?

Our client offers an attractive remuneration package and other benefits, such as:

Opportunities for professional growth and development

How to apply

Ready to join this role? Click Apply now to submit your resume and share your availability and expected salary with us!

We welcome all candidates to apply and encourage you to share your unique skills and experiences.

All information received will be kept strictly confidential and will be used only for employment-related purposes.

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Your application will include the following questions:

• Which of the following statements best describes your right to work in Singapore?
• What's your expected monthly basic salary?
• Which of the following types of qualifications do you have?
• How many years' experience do you have as a Personal Assistant to the Chief Executive Officer?
• How much notice are you required to give your current employer?
• Which of the following languages are you fluent in?