Personal Assistant

Recruit Now Singapore Pte Ltd; Singapore; On-site; SGD 20,000 - 60,000; Full time

Job summary

A recruitment agency in Singapore is seeking an administrative coordinator to manage schedules, coordinate office activities, and maintain records. Candidates must hold a Min Local Diploma and be proficient in MS Office. Responsibilities include preparing documents, overseeing administrative duties, and coordinating company events. This role operates on a 5-day work week in the Somerset area, with training provided for successful candidates.

Benefits

Up to $3,000

5 days work week

Training provided

Qualifications

• Min Local Diploma from recognised institutions.
• Proficiency in MS Office required.

Responsibilities

• Manage and coordinate schedules, appointments, and meetings.
• Prepare and edit correspondence, communications, and presentations.
• Maintain office supplies inventory and oversee administrative duties.
• Coordinate office activities and manage vendor relationships.
• Compile and prepare reports and assist in company events.

Skills

Proficiency in MS Office

Education

Min Local Diploma (Singapore Polytechnic, Ngee Ann Polytechnic, Nanyang Polytechnic, Temasek Polytechnic, Republic Polytechnic)

Job description

Benefits

• Up to $3,000
• 5 days work week
• Min Local Diploma
• Training provided
• Proficiency in MS Office

Key Responsibilities

• Manage and coordinate schedules, appointments, and meetings.
• Prepare and edit correspondence, communications, presentations, and other documents.
• Handle incoming and outgoing mail, emails, and phone calls.
• Maintain office supplies inventory by checking stock and ordering supplies.
• Oversee and support all administrative duties in the office and ensure the office is operating smoothly.
• Coordinate office activities and operations to secure efficiency and compliance with company policies.
• Manage relationships with vendors, service providers, and landlord, ensuring that all items are invoiced and paid on time.
• Maintain and update company databases and records.
• Compile and prepare reports, presentations, and other documents as needed.
• Assist in the preparation of regularly scheduled reports.
• Plan and coordinate company events, meetings, and conferences.
• Arrange travel, accommodation, itineraries, and all correspondence related to arrangements as needed.

Job Requirements

• Min Local Diploma (Singapore Polytechnic, Ngee Ann Polytechnic, Nanyang Polytechnic, Temasek Polytechnic, Republic Polytechnic)
• Training provided
• Proficiency in MS Office

Other Information

• Location: Somerset
• Working Days/Hours: 5 days

Only shortlisted candidates will be notified. Applications will be treated with the strictest confidence.