Personal Assistant

AIMS MANPOWER SOLUTIONS PTE. LTD.; Singapore; On-site; SGD 40,000 - 60,000; Full time

Job summary

A staffing solutions company based in Singapore seeks a Personal Assistant to support the CEO with administrative duties, manage schedules, and coordinate meetings. The ideal candidate has a Bachelor's degree, at least 3 years of relevant experience, and strong organisational skills. Proficiency in Microsoft Office and English is essential, with Mandarin being a plus. This role involves proactive support in a dynamic environment.

Qualifications

• At least 3 years of relevant experience as a personal assistant or in executive support.
• Excellent command of written and spoken English.

Responsibilities

• Support CEO’s schedule: organise appointments, meetings, and conference calls.
• Coordinate international travel arrangements for business trips.
• Perform other tasks as directed by CEO.

Skills

Organisational skills

Multitasking

Attention to detail

Strong communication

Proficiency in Mandarin

Education

Bachelor’s degree in Business Administration or related field

Tools

MS Office Suite

Job description

• Working Hours: 6 days per week
• Location: Tanjong Pagar

Job Summary

The Personal Assistant will report directly to CEO and play a key role in providing administrative and executive support. This includes managing schedules, coordinating meetings, handling confidential correspondence. The Personal Assistant must demonstrate strong communication, organisational skills, writing skills and the ability to work efficiently in a fast-paced environment.

Key Responsibilities

• Support CEO’s schedule: organise appointments, meetings, and conference calls.
• Provide regular reminders and updates about upcoming meetings and their status.
• Coordinate international travel arrangements, including flights, hotel, and transport bookings for business trips.
• Take care of children, plan and guide children’s learning, including daily homework, revision, and enrichment support.
• Responsible for video editing, content creation, and the management of the company’s social media accounts.
• Perform other tasks as directed by CEO.

Requirements

• Bachelor’s degree in Business Administration or a related field.
• At least 3 years of relevant experience in personal assistant, executive assistant, executive support, or office management.
• Excellent organisational, multitasking, and attention-to-detail skills.
• Excellent command of written and spoken English, as all documents are prepared in English and communication with English-speaking clients and partners is required. Proficiency in Mandarin will be an advantage for liaising with Chinese-speaking clients and partners.
• Ability to handle confidential information with discretion.
• Experience with productivity tools such as MS Office Suite (Word, Excel, PowerPoint, Outlook) and collaboration platforms.
• Proactive, resourceful, and able to work independently.
• Possesses a valid driving licence and is able to drive when required.