Personal Assistant

Everyday Curtains Pte. Ltd.; Singapore; On-site; SGD 20,000 - 60,000; Full time

Job summary

A local home decor company in Singapore is hiring a Personal Assistant to support the Managing Director in administrative and operational tasks. The role involves managing schedules, preparing meeting documentation, and learning the company's operational processes. Ideal candidates are highly organized, possess excellent communication skills, and are eager to learn. This position offers a unique opportunity to engage in various departments while ensuring smooth internal coordination.

Qualifications

• Proficient in English communication, both verbal and written.
• Ability to stay organized and attentive to detail.
• Demonstrated accountability and follow-through on tasks.

Responsibilities

• Provide executive and administrative support to the Managing Director.
• Coordinate sales and admin tasks, ensuring efficient communication.
• Maintain company weekly rhythm and assist in leadership support.
• Engage in continuous learning about the company's operations and sales.

Skills

Excellent written and spoken English

Highly organized

Detail-oriented

Proactive

Strong follow-through mindset

Good emotional intelligence

Strong communication skills

Ability to manage multiple priorities

Willingness to learn

Job description

Job Title:Personal Assistant

Location:Everyday Curtains HQ (Tai Seng / Ubi)

Role Purpose

To act as the Managing Director’s right hand — ensuring smooth coordination across departments, maintaining structure in meetings, managing communication and priorities, and progressively learning the company’s operational and sales rhythm. The PA supports leadership execution and helps ensure company tempo, alignment, and accountability.

Key Responsibilities

1. Executive & Administrative Support

• Manage MD's schedule, priorities, and daily to-do list, ensuring important matters are followed through.

• Prepare and organize meeting minutes, track follow-ups, and ensure accountability from each department.

• Handle confidential correspondence, documents, and HR matters with discretion.

• Maintain structure and flow for key weekly meetings (Sales, Ops, Factory, Installers).

• Serve as a communication bridge between Ken and department heads.

2. Sales & Admin Coordination

• Learn Sales Coordination processes: quotation tracking, follow-up, and designer communication flow.

• Support sales reports, appointment calendars, and CRM updates.

• Help ensure showroom appointments and client experiences are well organized.

• Consolidate weekly sales data, team activity logs, and performance dashboards.

3. Company Rhythm & Leadership Support

• Assist in maintaining the company’s weekly rhythm: Monday meetings, updates, and communication summaries.

• Draft internal messages, announcements, or notes in Ken’s tone and style when required.

• Support preparation for leadership reviews, incentives, and planning cycles (Jan & Jul).

• Record, summarize, and ensure implementation of decisions from leadership meetings.

4. Learning & Growth

• Undergo a structured learning path to understand:
  Everyday Curtains’sales,operations, andfactory systems.
  Key product knowledge.
  Company culture, tone, and leadership philosophy.

• Gradually build capability to deputize MD in coordinating departments when he is away.

Required Skills & Attributes

• Excellent written and spoken English.

• Highly organized, detail-oriented, and proactive in anticipating needs.

• Strong follow-through and accountability mindset.

• Good emotional intelligence and communication skills with both staff and partners.

• Comfortable managing multiple priorities under pressure.

• Willingness to learn operational and sales processes hands-on.