Personal Assistant

Consortium for Clinical Research and Innovation Singapore; Singapore; Hybrid; SGD 40,000 - 55,000; Full time

Job summary

A leading innovative firm in Singapore is seeking a dedicated Personal Assistant to support the Chief Executive Officer. This role entails managing the CEO’s daily schedule, coordinating travel logistics, and providing comprehensive administrative support. The ideal candidate has prior experience in executive support, excellent organisational abilities, and high discretion. You will thrive in a dynamic environment while ensuring smooth daily operations. This position offers a hybrid work model and an attractive benefits package.

Benefits

Hybrid work model

Competitive annual leave package

Comprehensive health insurance

Attractive staff discounts

Well-stocked pantry

Qualifications

• Prior experience in a PA or Executive Support role is essential.
• Ability to work independently and manage ambiguity is required.
• High discretion and professionalism when handling confidential information.

Responsibilities

• Manage the CEO’s daily schedule and meeting arrangements.
• Plan and book all travel logistics for the CEO.
• Handle confidential files and correspondence discreetly.

Skills

Organisational skills

Multitasking

Verbal communication

Written communication

Discretion

Tools

Google Calendar

Job description

Same platform, different brand. Your saved jobs and alerts as well as your log in details have moved with you

Mighty Jaxx is the leading integrated future culture platform in Southeast Asia today. With a mission to supercharge future culture phygitally, Mighty Jaxx’s integrated platform will empower future pop culture brands with an end-to‑end supply chain of digital and phygital collectibles, including artist development and incubation, proprietary IP operation and providing global consumers access to new D2C experiences.

Mighty Jaxx partners with the greatest creative talents in the world, as well as top global brands such as Netflix, Formula 1, Hasbro, Toei Animation, Cartoon Network, Nickelodeon, Warner Brothers, Adidas and many more to ship millions of phygital collectibles to over 90 countries worldwide.

We are proud to be an equal opportunity employer with a diverse, inclusive work environment. We encourage our employees to bring their authentic, fun-loving, and high-energy selves to the workplace.

The Job

Mighty Jaxx is looking for a Personal Assistant to provide dedicated and proactive support to the Chief Executive Officer. This role is instrumental in optimising the CEO’s time, ensuring seamless daily operations and facilitating efficient communication across internal and external stakeholders. You will play a critical role in managing schedules, coordinating high-priority tasks, and representing the CEO’s office with discretion and professionalism.

Responsibilities

Calendar & Scheduling Management

• Manage the CEO’s daily schedule, including meeting arrangements and calendar planning
• Coordinate internal and external meetings with precision and foresight
• Ensure ample time allocation for priority activities and reduce scheduling conflicts

Travel & Logistics Support

• Plan and book all travel logistics, including flights, accommodation, visas, and itineraries
• Ensure smooth execution of all travel-related matters in advance
• Prepare and provide travel packs and briefing documents for business trips

Administrative Support

• Manage and process expense claims, reimbursement submissions, and documentation for the CEO
• Handle confidential files, correspondence, and records with discretion
• Support preparation of materials and briefings ahead of CEO meetings

Requirements

• Prior experience in a Personal Assistant or Executive Support role is a must
• Strong organisational and multitasking skills with attention to detail
• Excellent verbal and written communication abilities
• Proficient in calendar (e.g. Google Calendar) and travel planning
• High discretion and professionalism when handling confidential information
• Ability to work independently, manage ambiguity, and adapt to dynamic and ever-changing environments and situations

To apply, please send an updated copy of your resume to ******@mightyjaxx.com.

While we value all submissions, we regret that only shortlisted candidates will be contacted by our People team.

Benefits

Be part of a company where the benefits are designed to elevate your experience - making your journey with us as dynamic and rewarding as the work you’ll do. You can look forward to:

• Hybrid work (with flexible start timing, ranging from 8.30am - 10.30am)
• Competitive annual leave package, with comprehensive health insurance coverage
• Attractive staff discounts on MJ products
• Well-stocked pantry filled with a variety of snacks and beverages