Personal Assistant

OMNI UNITED (S) PTE. LTD.; Singapore; On-site; SGD 20,000 - 60,000; Full time

Job summary

A global tire designer and distributor in Singapore is seeking a Personal Assistant to provide business and personal support to a C-Suite Officer. This role involves managing schedules, coordinating meetings, and handling confidential information with discretion. Ideal candidates should possess strong organizational skills, excellent communication abilities, and previous experience as a Personal Assistant. This is an opportunity to work in a dynamic environment and support high-level executives while managing diverse responsibilities including travel arrangements and family logistics.

Qualifications

• Proven experience as a Personal Assistant or similar role.
• Ability to manage personal and family schedules.
• Experience in handling confidential information.

Responsibilities

• Manage calendars and appointments for a C‑Suite Officer.
• Coordinate meetings and handle follow‑ups.
• Support logistics for family and personal events.

Skills

Strong organizational skills

Excellent written communication

Multitasking

Attention to detail

High level of discretion

Education

Bachelor’s degree in Hospitality or Secretarial Studies

Tools

Standard office and scheduling tools

Job description

Company Overview

Omni United (S) Pte Ltd is a global designer, manufacturer, and distributor of a complete range of consumer and commercial tires. Founded in 2003 and headquartered in Singapore, Omni United markets its products under several renowned brands, including Radar Tires, Patriot Tires, and American Tourer. Operating in over 50 countries, the company is recognized for its innovative products, excellent customer service, and efficient logistics solutions. Notably, its flagship brand, Radar Tires, has been manufactured Carbon Neutral since 2013. More information can be found at www.omni-united.com

Role Summary

The Personal Assistant will provide day-to-day business and personal support to a C‑Suite Officer, ensuring effective time management and smooth handling of administrative, personal, family, real estate, and insurance‑related matters.

Key Responsibilities

Business Support

• Manage calendars, schedules, and appointments
• Coordinate meetings and manage follow‑ups
• Handle emails, calls, and routine correspondence
• Maintain diaries, records, and documentation
• Arrange business travel and itineraries
• Liaise with internal teams and external contacts
• Handle confidential information with discretion

Personal, Family, Real Estate & Insurance Support

• Manage personal and family schedules, travel, and guest arrangements
• Manage personal real estate in Singapore and overseas
• Coordinate with property agents, lawyers, and vendors for real estate management
• Coordinate vendors for property maintenance and management
• Oversee real estate‑related documentation, payments, and renewals
• Manage personal and family insurance, including renewals, documentation, and coordination with insurers and brokers
• Support family logistics, appointments, and events

Requirements

• Bachelor’s degree preferred, preferably in Hospitality, Secretarial Studies, or a related field
• Proven experience as a Personal Assistant or similar role
• Strong organizational and multitasking skills
• Excellent written and verbal communication skills
• High level of discretion and confidentiality
• Proficiency in standard office and scheduling tools
• Ability to work independently, reliably, and with attention to detail

Preferred Background

• Former Singapore Airlines or other airline cabin crew
• Experience managing global travel, itineraries, and hotel bookings
• Experience supporting senior executives or UHNW individuals