Personal Assistant

FLINTEX CONSULTING PTE. LTD.; Singapore; On-site; SGD 30,000 - 45,000; Full time

Job summary

A consulting firm in Singapore is looking for a Personal Assistant to support the Director with personal and administrative tasks. The role includes attending to clients, organizing events, preparing marketing materials, and responding to enquiries. The ideal candidate must have strong organisational skills, interpersonal abilities, and experience supporting senior leaders. A valid Class 3 driving licence is required. Working hours are Monday to Friday, 9:30am to 6:30pm.

Qualifications

• Strong organisational skills with the ability to multitask.
• Excellent interpersonal and communication skills.
• Experience supporting senior leaders or high-net-worth individuals is an advantage.
• High level of integrity, discretion and judgement.
• Must possess a valid Class 3 driving licence.

Responsibilities

• Assist director with personal matters and administrative requirements.
• Attend to walk-in clients and provide property information.
• Support preparation of marketing materials and social media posting.
• Respond to general enquiries via phone, email, or walk-ins.

Skills

Strong organisational skills

Excellent interpersonal skills

Experience with senior leaders

High level of integrity

Job description

KEY RESPONSIBILITIES

Personal Assistant Duties

• Assist director with personal matters, errands, bookings, appointment and related administrative requirements.
• Assist in planning and organizing company events and meetings.
• Ensure timely follow-up and reminders for both professional and personal commitments.
• Attend meetings and appointments with the Director and other Executive.
• Take minutes, capture key discussion points, and track follow-ups.
• Represent the Director or other Executive professionally in interactions with partners, clients, or vendors.
• Handle confidential information with utmost discretion.
• Maintain proper filing systems (digital and physical)
• Assist in preparing presentations, reports, and documentation.
• Perform other duties as and when assigned

Sales Gallery Support

• Attend to walk-in clients and provide basic property information.
• Assist in scheduling appointments and coordinating viewings.
• Maintain cleanliness and presentation of the sales gallery.
• Handle administrative tasks such as visitor logs and enquiry records.
• Help organise small-scale events or launches within the gallery, including vendor coordination and setup.

Marketing Assistance

• Support the preparation of marketing materials (e.g., brochures, flyers).
• Assist with social media posting and basic content updates.
• Coordinate with vendors for printing and logistics.
• Monitor and replenish marketing collaterals (brochures, flyers, price lists) and ensure they are up to date.

Client Interaction

• Respond to general enquiries via phone, email, or walk-ins.
• Provide follow-up support to interested prospects.
• Maintain simple CRM records and update lead status.

Requirements

• Strong organisational skills with the ability to multitask.
• Excellent interpersonal and communication skills, with the ability to interact across different backgrounds.
• Experience supporting senior leaders, or high-net-worth individuals is an advantage.
• High level of integrity, discretion and judgement.
• Must possess a valid Class 3 driving licence.

Working hours

Mon to Fri, 9:30am to 6:30pm