Personal Assistant

Consortium for Clinical Research and Innovation Singapore; Singapore; On-site; SGD 20,000 - 60,000; Full time

Job summary

An innovative solutions provider in Singapore seeks a Personal Assistant to support the Managing Director. This role involves managing the MD’s schedule, coordinating communications across departments, and ensuring meetings are structured effectively. Ideal candidates will have excellent English skills, be highly organized, and possess strong emotional intelligence. The position offers an opportunity to learn company operations and sales processes progressively.

Qualifications

• Proven ability to manage schedules and prioritize tasks.
• Experience in handling confidential information discreetly.
• Ability to serve as a communication bridge between departments.

Responsibilities

• Manage the Managing Director's schedule and daily to-do list.
• Prepare and organize meeting minutes and track follow-ups.
• Assist in maintaining the company’s weekly rhythm of meetings.

Skills

Excellent written and spoken English

Highly organized

Detail-oriented

Proactive mindset

Strong follow-through

Good emotional intelligence

Comfortable managing priorities

Job description

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Job Title: Personal Assistant
Location: Everyday Curtains HQ (Tai Seng / Ubi)
Role Purpose:

To act as the Managing Director’s right hand — ensuring smooth coordination across departments, maintaining structure in meetings, managing communication and priorities, and progressively learning the company’s operational and sales rhythm. The PA supports leadership execution and helps ensure company tempo, alignment, and accountability.

Key Responsibilities

1. Executive & Administrative Support
   • Manage MD's schedule, priorities, and daily to-do list, ensuring important matters are followed through.
   • Prepare and organize meeting minutes, track follow‑ups, and ensure accountability from each department.
   • Handle confidential correspondence, documents, and HR matters with discretion.
   • Maintain structure and flow for key weekly meetings (Sales, Ops, Factory, Installers).
   • Serve as a communication bridge between Ken and department heads.
2. Sales & Admin Coordination
   • Learn Sales Coordination processes: quotation tracking, follow‑up, and designer communication flow.
   • Support sales reports, appointment calendars, and CRM updates.
   • Help ensure showroom appointments and client experiences are well‑organized.
   • Consolidate weekly sales data, team activity logs, and performance dashboards.
3. Company Rhythm & Leadership Support
   • Assist in maintaining the company’s weekly rhythm: Monday meetings, updates, and communication summaries.
   • Draft internal messages, announcements, or notes in Ken’s tone and style when required.
   • Support preparation for leadership reviews, incentives, and planning cycles (Jan & Jul).
   • Record, summarize, and ensure implementation of decisions from leadership meetings.
4. Learning & Growth
   • Undergo a structured learning path to understand:
     Everyday Curtains’ sales, operations, and factory systems. Key product knowledge. Company culture, tone, and leadership philosophy.
   • Gradually build capability to deputize MD in coordinating departments when he is away.

Required Skills & Attributes

• Excellent written and spoken English.
• Highly organized, detail‑oriented, and proactive in anticipating needs.
• Strong follow‑through and accountability mindset.
• Good emotional intelligence and communication skills with both staff and partners.
• Comfortable managing multiple priorities under pressure.
• Willingness to learn operational and sales processes hands‑on.