Personal Assistant

AURUM GRAVIS PTE. LTD.; Serangoon Garden Circus; On-site; SGD 50,000 - 70,000; Full time

Job summary

A professional services firm in Singapore is looking for an Executive Assistant to support a director with personal and administrative tasks, manage client interactions, and assist in marketing efforts. The ideal candidate will have strong organizational skills, the ability to handle confidential information discreetly, and experience in supporting senior leaders. A valid Class 3 driving license is required for this role, which also includes attending events and meetings and assisting with preparation of marketing materials.

Qualifications

• Strong organisational skills with the ability to multitask.
• Excellent interpersonal and communication skills.
• Experience supporting senior leaders or high-net-worth individuals is an advantage.

Responsibilities

• Assist director with personal matters and administrative requirements.
• Attend meetings and take minutes.
• Support the preparation of marketing materials.
• Respond to general enquiries and maintain CRM records.

Skills

Organisational skills

Interpersonal skills

Communication skills

Multitasking ability

Discretion and integrity

Job description

KEY RESPONSIBILITIES

• Assist director with personal matters, errands, bookings, appointment and related administrative requirements.
• Assist in planning and organizing company events and meetings.
• Ensure timely follow-up and reminders for both professional and personal commitments.
• Attend meetings and appointments with the Director and other Executive.
• Take minutes, capture key discussion points, and track follow-ups.
• Represent the Director or other Executive professionally in interactions with partners, clients, or vendors.
• Handle confidential information with utmost discretion.
• Maintain proper filing systems (digital and physical).
• Assist in preparing presentations, reports, and documentation.
• Perform other duties as and when assigned.

Sales Gallery Support

• Attend to walk-in clients and provide basic property information.
• Assist in scheduling appointments and coordinating viewings.
• Maintain cleanliness and presentation of the sales gallery.
• Handle administrative tasks such as visitor logs and enquiry records.
• Help organise small-scale events or launches within the gallery, including vendor coordination and setup.

Marketing Assistance

• Support the preparation of marketing materials (e.g., brochures, flyers).
• Assist with social media posting and basic content updates.
• Coordinate with vendors for printing and logistics.
• Monitor and replenish marketing collaterals (brochures, flyers, price lists) and ensure they are up to date.

Client Interaction

• Respond to general enquiries via phone, email, or walk-ins.
• Provide follow-up support to interested prospects.
• Maintain simple CRM records and update lead status.

Requirements

• Strong organisational skills with the ability to multitask.
• Calm, polished, and adaptable under pressure.
• Excellent interpersonal and communication skills, with the ability to interact across different backgrounds.
• Experience supporting senior leaders, or high-net-worth individuals is an advantage.
• High level of integrity, discretion and judgement.
• Must possess a valid Class 3 driving licence.