Administrative Executive Assistant

CareerNexus; Singapore; On-site; SGD 20,000 - 60,000; Part time

Job summary

A leading recruitment agency in Singapore is looking for a Part-Time Administrative Executive Assistant to support the leadership team. The ideal candidate will excel in coordinating schedules, providing high-quality administrative support, and conducting research to aid strategic planning. This role requires strong multitasking skills, excellent communication abilities, and proficiency in Microsoft Office. If you are proactive and motivated to contribute meaningfully, we invite you to apply and grow with us.

Qualifications

• Proven ability to manage multiple tasks simultaneously while maintaining communication.
• Comfortable working independently with minimal supervision.
• Excellent written and verbal communication skills.

Responsibilities

• Oversee and coordinate calendars, appointments, and meeting invitations.
• Provide high-quality administrative assistance to the leadership team.
• Conduct in-depth research and prepare accurate materials.

Skills

Multitasking & Prioritization

Autonomy & Initiative

Communication & Planning Skills

Technical Proficiency

Education

Diploma or higher qualification

Tools

Microsoft Word

Microsoft Excel

Microsoft PowerPoint

Microsoft Outlook

Job description

Position: Part-Time Administrative Executive Assistant

We are seeking a highly organized and self-driven individual with the ability to manage multiple responsibilities and deliver consistently high standards of administrative support. The ideal candidate is meticulous, efficient, and motivated to contribute meaningfully to the smooth functioning of the organization.

Key Responsibilities

• Schedule Management

Oversee and coordinate calendars, appointments, and meeting invitations, ensuring that key priorities are scheduled and managed in a timely and efficient manner.

• Administrative Support to Leadership

Provide high-quality administrative assistance to the leadership team, supporting day-to-day operations, project coordination, and core business activities.

• Research & Information Preparation

Conduct in-depth research, collate relevant information, and prepare concise, accurate materials to support strategic planning and decision-making.

Candidate Requirements

• Diploma or higher qualification preferred.
• Multitasking & Prioritization
• Proven ability to manage multiple tasks simultaneously while maintaining clear and professional communication with colleagues and stakeholders across all levels.
• Autonomy & Initiative
• Comfortable working independently with minimal supervision, demonstrating effective time management, initiative, and strong organizational capabilities.
• Communication & Planning Skills
• Excellent written and verbal communication skills, complemented by strong planning, coordination, and follow-through.
• Technical Proficiency
• Competent in Microsoft Office applications, including Word, Excel, PowerPoint, and Outlook.

What We Offer

As a Part-Time Administrative Executive Assistant, you will play a key supporting role to the leadership team and contribute directly to the efficiency and success of the organization. We value professionalism, reliability, and a proactive mindset. If you are looking for an opportunity to grow while making a meaningful impact, we invite you to submit your application.

Interested applicants, please write in through Jobsbank with detailed resume in MS Words format.

EA License Number: R1876699

Please Provide:

1) Availability
2) Current/ Expected salary
3) Reasons for leaving previous employments

We regret that only shortlisted candidates will be notified.