Part Time Admin

PRESTIGE MEDIA MANAGEMENT PTE. LTD.; Singapore; On-site; SGD 40,000 - 60,000; Part time

Job summary

An international publishing institution in Singapore is seeking an experienced administrative professional to coordinate meetings, manage office operations, and liaise with government agencies. The ideal candidate will have a Bachelor's degree in Business Administration and at least 3 years of relevant experience. Strong organizational and communication skills are essential. This role offers part-time working hours with a focus on academic openness and knowledge sharing.

Qualifications

• Bachelor's degree required in relevant fields.
• Minimum of 3 years' experience in administrative management.
• Knowledge of Singapore tax filing processes preferred.

Responsibilities

• Plan and execute meetings and university visits.
• Oversee daily office operations and traveler arrangements.
• Act as the liaison with Singapore government agencies.

Skills

Organizational skills

Communication skills

Administrative management

Office management

Travel arrangements

Office Management

Administration

Public Administration

Business Travel

Procurement

Inventory Management

Office Administration

Publishing

Communication Skills

Administrative Management

Scheduling

Education

Bachelor’s degree in Business Administration or related fields

Job description

Roles & Responsibilities

Work Location: 8 Chang Charn Road #02-04, LINK (THM) Building, Singapore 159637
Working Hours: 20 hours per week

Our Client is an international publishing institution dedicated to advancing academic openness and global knowledge sharing. The company specializes in producing high-quality, open-access, peer-reviewed journals designed to make research findings accessible to scholars and students worldwide, without barriers.

Guided by the belief that “Knowledge Has No Boundaries,” the Company provides free access to its journal content for researchers around the world. By removing traditional paywalls and promoting transparent, inclusive academic communication, the company helps accelerate scientific discovery and enhances the efficiency and reach of scholarly exchange on a global scale.

Key Responsibilities

1. Meeting & Event Coordination

• Plan and execute internal meetings and external visits to universities, libraries, and other institutions.
• Handle scheduling, venue booking, material preparation, and stakeholder coordination.
• Accompany senior management to key meetings; responsible for meeting minutes, tracking action items, and ensuring timely follow-ups.

2. Administrative & Office Management

• Oversee daily office operations, including visitor reception, mail handling, procurement of office supplies, and inventory management.
• Ensure the office environment is clean, organized, and safe.
• Support business travel arrangements and logistics for employees.

3. Government & Tax-Related Coordination

• Serve as the main point of contact with Singapore government agencies (e.g., IRAS, ACRA, National Library Board).
• Assist with ISSN applications, annual statutory filings, routine tax submissions, and preparation of compliance documents.
• Monitor regulatory updates and support the company in meeting Singapore compliance and reporting requirements.

Requirements

• Bachelor’s degree in Business Administration, Public Administration, or related fields.
• Minimum 3 years of relevant experience in administrative management, meeting coordination, or government liaison.
• Strong organizational and communication skills.
• Knowledge of ISSN application procedures and familiarity with Singapore tax filing processes is preferred.

Tell employers what skills you have

• Producing
• Microsoft Excel
• IRAs
• Travel Arrangements
• Tax
• Office Management
• Administration
• Public Administration
• Business Travel
• Procurement
• Inventory Management
• Office Administration
• Publishing
• Communication Skills
• Administrative Management
• Scheduling