Operations Officer (6 months contract)

PACIFIC TECH PTE. LTD.; Serangoon Garden Circus; On-site; SGD 36,000 - 48,000; Full time

Job summary

A leading operations company in Singapore is seeking a dedicated operations support staff to track orders, prepare reports, and ensure timely delivery. Candidates should have at least 1 year of experience in a related field, be detail-oriented, and proficient in MS Office. The role offers a fast-paced work environment with opportunities for process improvement.

Qualifications

• At least 1 year of work experience in Operations or a related field.
• Positive attitude and always thinking about how to improve processes.
• Ability to work with minimal supervision in a fast-paced environment.

Responsibilities

• Track orders and ensure timely delivery.
• Enter order details into internal databases.
• Prepare reports on purchases.
• Coordinating with the delivery team regarding delays.
• Verifying receipt of items by comparing items received to items ordered.

Skills

Organized

Detail-oriented

Ability to work under pressure

Team player

Proficient in MS Office

Education

O-Level or equivalent

Job description

Overview

Track orders and ensure timely delivery; Enter order details (e.g. vendors, quantities, prices) into internal databases; Updating and maintaining records of purchased products, delivery information and invoices; Prepare reports on purchases; Coordinating with the delivery team and following up on delays or orders that have been rescheduled; Establishing professional relationships with clients as well as vendors; Verifying receipt of items by comparing items received to items ordered; Preparing and sending invoices to customer; Ensuring accuracy and completeness of invoices; Any other ad-hoc duties assigned.

Responsibilities

1. Track orders and ensure timely delivery;
2. Enter order details (e.g. vendors, quantities, prices) into internal databases;
3. Updating and maintaining records of purchased products, delivery information and invoices;
4. Prepare reports on purchases;
5. Coordinating with the delivery team and following up on delays or orders that have been rescheduled;
6. Establishing professional relationships with clients as well as vendors;
7. Verifying receipt of items by comparing items received to items ordered;
8. Preparing and sending invoices to customer;
9. Ensuring accuracy and completeness of invoices;
10. Any other ad-hoc duties assigned.

Qualifications

• O-Level or equivalent
• At least 1 year of work experience in Operations or in related field
• Organized, detailed and deadline oriented
• Ability to work under pressure with minimal supervision
• A team player yet able to work well independently in a fast-paced environment.
• Positive attitude and always thinking about how to improve processes
• Proficient in MS Office application