Operations/ Office Administration

CLEANTEC ENGINEERING (S) PTE LTD; Singapore; On-site; SGD 20,000 - 60,000; Full time

Job summary

A premier Design & Build firm in Singapore seeks an organized and proactive Administrative Assistant. This role involves supporting project teams and managing office operations, such as documentation and procurement. The ideal candidate has proven experience in office administration, proficiency in Microsoft Office, and excellent communication skills. Preferred experience in engineering or construction sectors is beneficial. Join a team dedicated to delivering complex engineering projects effectively.

Qualifications

• Proven experience as an administrative assistant or office admin assistant.
• Proficiency in Microsoft Office Suite (Excel, Word, PowerPoint).
• Strong organizational skills with the ability to multi-task.
• Excellent written and verbal communication skills.
• Preferred experience in a construction, engineering, or interior design firm.

Responsibilities

• Manage daily office operations including answering calls and greeting visitors.
• Assist project managers with documentation related to site safety and vendor delivery.
• Issue Purchase Orders and coordinate with suppliers for delivery schedules.
• Organize meetings, site visits, and travel arrangements for the engineering team.
• Maintain accurate records in internal systems.

Skills

Organizational skills

Verbal communication

Written communication

Multi-tasking

Tools

Microsoft Office Suite

Job description

About Us

Cleantec Engineering (S) Pte Ltd is a premier Design & Build firm specializing in high-tech Cleanroom Turnkey Solutions. We engineer controlled environments for leading industries, ensuring precision, safety, and innovation in every project. We are looking for an organized and proactive Administrative Assistant to keep our operations running smoothly.

The Role

We are seeking a reliable Administrative Assistant to support our project teams and office management. You will play a key role in handling the documentation and coordination required to deliver complex engineering projects on time.

Key Responsibilities

• Office Management: Manage daily office operations, including answering calls, greeting visitors, and maintaining office supplies and equipment.

• Project Support: Assist project managers with documentation (filling, scanning, and archiving) related to site safety, vendor delivery orders, and progress reports.

• Procurement Assistance: Issue Purchase Orders (POs), coordinate with suppliers for delivery schedules, and verify invoices.

• Scheduling: Organize meetings, site visits, and travel arrangements for the engineering team.

• Data Entry: Maintain accurate records in our internal systems (HR, expenses, or project tracking software).

Requirements

• Proven experience as an administrative assistant or office admin assistant.

• Proficiency in Microsoft Office Suite (Excel, Word, PowerPoint).

• Strong organizational skills with the ability to multi-task.

• Excellent written and verbal communication skills.

• Preferred: Prior experience in a construction, engineering, or interior design firm.