Operations Manager

INFLUX ELECTRICAL ENGINEERING (PTE. LTD.); Singapore; On-site; SGD 70,000 - 90,000; Full time

Job summary

A leading electrical engineering firm in Singapore seeks an Operations Manager to oversee daily operations, ensure compliance with regulations, and manage procurement and HR functions. The ideal candidate will have a Bachelor's degree, at least 3 years of managerial experience in retail property or mall operations, and excellent leadership skills. Proficiency in Microsoft Office and a customer-first mindset are essential. The role involves acting as a liaison between various teams and enhancing administrative processes.

Qualifications

• Minimum 3 years of relevant experience in a managerial role, preferably in retail property or mall operations management.
• Good knowledge of building systems (electrical, ACMV, mechanical) and regulatory requirements.
• Proactive and service-oriented with a customer-first mindset.

Responsibilities

• Overseeing daily administrative functions at site offices.
• Maintaining and organizing all project-related documents.
• Managing applications, renewals, and compliance matters with authorities.
• Supervising site procurement and managing petty cash.
• Acting as a primary liaison between site teams and various stakeholders.
• Analyzing and developing more effective administrative strategies.

Skills

Leadership

Communication

Interpersonal skills

Problem-solving

Proficiency in Microsoft Office Suite

Education

Bachelor Level Degree

Job description

Operations Manager

Key Roles & Responsibilities:

Administration & Operations Management:

Overseeing daily administrative functions at site offices, managing facilities, utilities, and general workflows.

• Documentation & Record Keeping: Maintaining and organizing all project-related documents, including contracts, permits, licenses, vendor files, reports, and drawings.
• Compliance & Licensing: Managing applications, renewals, and compliance matters with relevant authorities (e.g., MOM, BCA, SCDF), including certifications like ISO and safety standards.
• Procurement & Financial Support: Supervising site procurement, managing petty cash, tracking project costs, checking invoices, processing purchase orders, and assisting with budget reports and cost control.
• Human Resources Support: Assisting with recruitment, onboarding, staff deployment, payroll administration, attendance tracking, and managing employee records and welfare.
• Coordination & Communication: Acting as a primary liaison between site teams, head office, clients, vendors, and subcontractors, and preparing meeting minutes.
• Process Improvement: Analyzing existing processes and developing more effective or efficient administrative strategies and systems.

Requirement

· Possess at least a Bachelor Level Degree in any Field

· Minimum 3 years of relevant experience in a managerial role, preferably in retail property or mall operations management

· Experience in Property/Facilities Management, and MCST Management will be an added advantage

· Good knowledge of building systems (ie. electrical, ACMV, mechanical). Familiarity with statutory and regulatory requirements, including authority submissions. NEA Environmental Control Office certification is preferred

· Excellent leadership, communication and interpersonal skills

· Strong organizational and problem-solving abilities

· Proactive and service-oriented with a customer-first mindset

· Proficiency in Microsoft Office Suite

· Ability to manage multiple priorities, meet deadlines and perform effectively under pressure