Operations Executive

Ambition Singapore; Singapore; On-site; SGD 40,000 - 60,000; Full time

Job summary

A global recruitment firm in Singapore is seeking an Operations Executive to support their Contracting team. The role involves managing timesheets, contractor queries, and administrative duties. Candidates should have a Bachelor's Degree and at least 3 years of experience in payroll or contracting administration. Proficiency in Microsoft Excel and familiarity with Singapore's MOM requirements are essential. This position offers a comprehensive understanding of contractor management and payroll processes.

Qualifications

• Minimum 3 years' experience in Contracting/Payroll administration or sales support.
• Proficient in Microsoft Excel, Outlook, and Teams.
• Understanding of Singapore MOM requirements for contractors.

Responsibilities

• Collate, validate, and verify timesheets from contractors.
• Manage leave tracker and respond to contractor queries.
• Assist with quarterly MOM data collection and updates.

Skills

Microsoft Excel

Outlook

Teams

Contracting administration

Education

Bachelor's Degree in Business Administration, HR, Accounting, or related field

Tools

ATS/CRM systems

Job description

Ambition is a leading global recruitment and executive search business operating across key international cities, specializing in areas within Banking & Financial Services, Finance & Accounting, Shared Services, HR, Engineering, Sales & Marketing, Procurement & Supply Chain, Technology and Contracting.

We are currently seeking an Operations Executive to provide continuous support for our Contracting team.

Key Responsibilities

1. Timesheet & Administration

• Collate, validate and verify timesheets, overtime claims, and variable components, weekly or monthly timesheets from contractors or clients/consultants.
• Follow up with contractors on missing/unapproved timesheets.
• Record reimbursements, allowances, overtime, and other payroll-related transactions.

2. Contractor Management

• Managing and updating the leave tracker and responding to contractors/consultants on queries related to leaves and payslips.
• Support onboarding by sending out welcome emails, addition of contractors for insurance and workmen injury compensation act.
• Coordinate off‑boarding of contractors.

3. CV Registration & Branding

• Supports consultants on their candidate registration and formatting of CVs requests.
• Placement and change requests compliance checks for the sales teams.
• Conduct candidate reference checks over phone as per consultant's request.

4. Administrative Duties

• Assisting with quarterly MOM data collection and updates to Seven20.
• External third‑party employment verification for ex‑contractors.
• Ad hoc support, providing assistance on tasks as needed by team members or management.

Key Requirements

• Bachelor's Degree in Business Administration, HR, Accounting, or a related field (or equivalent experience).
• Minimum 3 years' experience in Contracting/Payroll administration, or sales support in a professional services environment.
• Proficient in Microsoft Excel (e.g., data entry, lookups, basic checks), Outlook, and Teams.
• Experience with ATS/CRM systems (e.g., Seven20 or similar) preferred.
• Familiarity with Singapore MOM requirements for contractors, Work Injury Compensation coverage, and basic leave/pay practices.
• Familiarity with timesheet portals, payroll inputs, and document management tools is an advantage.

If this is an opportunity you would like to know more about, please click “apply now” and we will reach out to you for a chat.