Operations & Admin Coordinator

TANA DEVELOPMENT (SINGAPORE) PTE. LTD.; Singapore; On-site; SGD 20,000 - 60,000; Full time

Job summary

A Singapore-based company is looking for an Operations & Admin Coordinator to support daily business functions. This role involves handling general administration, order and system management, inventory audits, and payroll support. Candidates should have 1–2 years of experience in a similar role and be skilled in Microsoft Office, demonstrating strong organizational skills and adaptability. Interested individuals are encouraged to apply via WhatsApp with their resume and expected salary.

Qualifications

• 1–2 years of experience in a generalist admin or operations role.
• Comfortable navigating digital delivery platforms and order management systems.
• Proven ability to prioritize tasks and manage multiple deadlines.

Responsibilities

• Manage day-to-day office tasks, including filing and coordinating materials.
• Verify Purchase Orders and ensure accurate documentation.
• Perform regular stock takes and inventory audits.
• Track staff attendance and prepare summary reports for payroll.
• Provide flexible administrative support as needed.

Skills

Organizational skills

Tech savvy

Adaptability

Tools

Microsoft Office (Word & Excel)

Job description

We are seeking a versatile and proactive Operations & Admin Coordinator to support our daily business functions. You will be the go-to person for ensuring our administrative workflows, inventory levels, and staff records are maintained at a high standard. This role is perfect for a multi-tasker who enjoys a mix of desk work and hands-on operational support.

Key Responsibilities:

• General Administration: Manage day-to-day office tasks, including filing, answering inquiries, and coordinating the printing of marketing collaterals and company materials.

• Order & System Management: Monitor the delivery platform systems, verify Purchase Orders (POs), and ensure all incoming/outgoing documentation is accurate.

• Inventory & Audit: Perform regular stock takes and inventory audits to ensure system records match physical counts; report any discrepancies to management.

• Payroll Support: Track staff attendance and shift schedules. Compute total hours worked and prepare summary reports for HR/Payroll submission.

• Ad-hoc Support: Provide flexible administrative support for various departments as operational needs arise.

Requirements:

• Experience: 1–2 years in a generalist admin or operations role.

• Tech Savvy: Comfortable navigating digital delivery platforms, order management systems, and Microsoft Office (Word & Excel).

• Organizational Skills: Proven ability to prioritize tasks and manage multiple deadlines simultaneously.

• Adaptability: A "can-do" attitude with the ability to switch between repetitive tasks (data entry) and active tasks (inventory counts). Interested candidates, please WhatsApp your resume and expected salary to 9758 1741. Shortlisted candidates will be contacted for an interview.