Operations Admin Assistant

XCEL INDUSTRIAL SUPPLIES PTE LTD; Singapore; On-site; SGD 30,000 - 40,000; Full time

Job summary

A logistics and supply company based in Singapore is seeking an administrative support professional to manage day-to-day operations. Responsibilities include handling delivery orders, maintaining inventory records, and coordinating with various departments for effective operations. The ideal candidate should possess a minimum GCE ‘O’ Level, have 1-2 years of relevant experience, and be proficient in Microsoft Office applications. Fresh graduates are encouraged to apply.

Qualifications

• Minimum one year experience in administrative, warehouse, or logistics support.
• Proficiency in Microsoft Office (Excel, Word, Outlook) is essential.
• Strong organizational skills and ability to multi-task required.

Responsibilities

• Handle day-to-day operations administrative tasks including delivery orders.
• Maintain and update inventory records; prepare stock movement.
• Coordinate with sales and customer service for smooth operations.

Skills

Organizational skills

Communication skills

Attention to detail

Proficient in Microsoft Office

Education

Minimum GCE ‘O’ Level; Diploma or NITEC in Business, Logistics, or related field

Tools

SAP

Job description

Responsibilities

• Handle day-to-day operations administrative tasks including delivery orders and related documentation.
• Maintain and update inventory records; prepare stock movement.
• Coordinate with sales, customer service, warehouse, transport to ensure smooth operations.
• Monitor incoming and outgoing pallet shipments, ensuring accuracy and timely delivery.
• Prepare compliance and audit documentation as required.
• Provide general office administrative support and assist with ad hoc duties assigned by management.

Requirements

• Minimum GCE ‘O’ Level; Diploma or NITEC in Business, Logistics, or related field is an advantage.
• At least 1–2 years’ experience in administrative, warehouse, or logistics support preferred.
• Proficient in Microsoft Office (Excel, Word, Outlook); knowledge of SAP is an advantage.
• Strong organizational skills, attention to detail, and ability to multi-task.
• Good communication skills and a team player with a proactive attitude.
• Fresh graduates are welcome to apply.