Office & HR Assistant – Singapore

PLAUD ai; Singapore; On-site; SGD 60,000 - 80,000; Full time

Job summary

A technology firm in Singapore is seeking an experienced professional to support HR and office administration functions. The role includes managing onboarding processes, overseeing office operations, and aiding in employee engagement initiatives. Ideal candidates will have a degree in HR or business, 3-5 years of experience, and be fluent in English and Mandarin.

Qualifications

• 3-5 years of relevant experience in office administration and HR, with local exposure.
• Knowledge of HR practices and statutory requirements (e.g., CPF, IRAS, MOM).
• Strong organizational and communication skills.

Responsibilities

• Oversee day-to-day office operations and procurement of supplies.
• Manage onboarding and offboarding processes.
• Assist in the rollout of employee engagement initiatives.

Skills

Office Administration

Human Resources Management

Interpersonal Skills

Communication Skills

Confidentiality

Fluency in English and Mandarin

Education

Bachelor’s Degree in Human Resources, Business Administration, or related field

Job description

About the job

To support the day-to-day operations of the Regional HR and Employee Experience functions. This role encompasses responsibilities across Office Administration, Human Resources, IT Coordination, and Secretarial support to senior management.

What you will do

Office Administration

• Oversee day-to-day office operations, including the procurement and replenishment of office and pantry supplies

• Liaise with building management and external vendors for facility maintenance, repairs, and service contracts.

• Ensure compliance with office policies, procedures, and relevant regulatory requirements.

• Involved in the selection of a new office location, interior design, and vendor selection.

• Assist in planning and coordinating company events, staff meetings, meals arrangement and employee welfare activities

• Manage front desk duties, including greeting visitors, handling general enquiries,

Human Resource

• Manage and coordinate the full onboarding and offboarding processes, including new hire orientation, system setup, and exit clearance.

• Assist in the rollout of employee engagement initiatives, experience programs, and fun activities.

• Handle work pass and visa matters, including applications, renewals, and coordination with relevant authorities.

• Coordinate the issuance of IT equipment and delivery company gadgets from time to time.

• Undertake any other ad-hoc tasks, projects, or assignments as directed.

What we are looking for

• Bachelor’s Degree in Human Resources, Business Administration, or related field.

• 3–5 years of relevant experience in office administration and HR, preferably with local exposure.

• Knowledge of HR practices and statutory requirements (e.g., CPF, IRAS, MOM).

• Strong organizational, communication, and interpersonal skills.

• Able to handle confidential matters with discretion and work independently.

• Fluent in English and Mandarin