Office Facilities Assistant

EVERISE HOLDINGS PTE. LTD.; Singapore; On-site; SGD 20,000 - 60,000; Full time

Job summary

A facilities management company in Singapore is seeking an Office Facilities Assistant to ensure the upkeep and safety of company facilities. Responsibilities include overseeing maintenance, managing budgets, and ensuring compliance with safety regulations. The ideal candidate will have strong organizational skills, experience with vendors, and proficiency in Microsoft Office. This role requires the ability to work independently and in teams, along with physical capability to lift and move objects.

Qualifications

• Strong knowledge of equipment including plumbing.
• Ability to manage multiple tasks effectively.
• Experience working with vendors and contractors.

Responsibilities

• Oversee maintenance and repair of facilities including electrical and plumbing.
• Coordinate with vendors for timely maintenance completion.
• Develop preventative maintenance schedules.

Skills

Organizational skills

Time management

Interpersonal skills

Communication skills

Proficiency in Microsoft Office

Job description

Job Summary:

We are seeking a Office Facilities Assistant to ensure that our organization’s facilities are kept in a clean, safe, and orderly condition. He/She will be responsible for performing a variety of tasks, including maintenance, repair, cleaning, and upkeep of the facilities.

Responsibilities:

• Oversee the maintenance and repair of all facilities, including electrical and plumbing.
• Coordinate with vendors and contractors to ensure timely completion of maintenance and projects.
• Develop and maintain preventative maintenance schedules for all facilities and equipment.
• Manage facility budgets, including tracking expenses and reconciling invoices.
• Schedule regular cleaning and upkeep of facilities, including offices, restrooms and common areas.
• Ensure compliance with all safety regulations and environmental standards.
• Develop and implement security protocols to ensure the safety of personnel and facilities.
• Maintain accurate records and documentation of all facility-related activities, including work orders, expenses, and maintenance schedules.
• Coordinate with other departments and teams to ensure that facility-related needs are met.

Requirements:

• Strong knowledge of equipments, including and plumbing.
• Excellent organizational and time management skills, with the ability to prioritize and manage multiple tasks simultaneously.
• Strong interpersonal and communication skills, with the ability to work effectively with vendors, contractors, and employees at all levels of the organization.
• Ability to work independently and as part of a team, with a strong sense of accountability and attention to detail.
• Proficiency in Microsoft Office.

Physical Demands:

• Must be able to lift and move objects.
• Must be able to work in a variety of indoor and outdoor environments.