Office Administrator

ID Architects Pte Ltd; Singapore; On-site; SGD 60,000 - 80,000; Full time

Job summary

A local architecture firm in Singapore is seeking a motivated individual to manage daily office operations and provide administrative support. The role requires strong organizational skills and the ability to handle multiple tasks effectively. Candidates should have a diploma in Business Administration and excellent communication abilities.

Qualifications

• Excellent communication and interpersonal skills.
• Proactive mindset focused on inclusivity and positive team culture.
• Ability to adapt to changing priorities while maintaining attention to detail.

Responsibilities

• Oversee daily office operations to ensure efficiency and organization.
• Provide administrative support to internal stakeholders.
• Assist with organizing and executing company events and meetings.

Skills

Organizational skills

Multitasking

Communication

Interpersonal skills

Education

Diploma in Business Administration or equivalent

Tools

Office tools

Job description

We are looking for highly motivated and enthusiastic individuals to join our team. In this role, you will be responsible for managing daily office operations and providing administrative support to ensure smooth and efficient workflows. Strong organizational and multitasking skills are essential.

Roles And Responsibilities

• Oversee daily office operations to ensure efficiency and organization
• Answer phone calls and attend to incoming visitors
• Provide administrative support to internal stakeholders and handle ad hoc assignments
• Draft and manage internal and external communications effectively
• Assist with organizing and executing company events, staff meetings, and team-building activities
• Manage the ISO management system and take on responsibilities as Fire Warden and First Aider
• Coordinate with the Building Managing Agent on office management matters
• Perform any other duties as assigned from time to time
  
  

Requirements

• Minimum Diploma in Business Administration or equivalent
• Excellent communication and interpersonal skills
• Proactive mindset with a strong focus on inclusivity and fostering a positive team culture
• Ability to adapt to changing priorities while maintaining attention to detail
• Proficiency in technology and office tools, with a strong sense of personal accountability and urgency