Office Admin cum Receptionist /5 DAYS WORK WEEK

PEOPLE PROFILERS PTE. LTD.; Singapore; On-site; SGD 20,000 - 60,000; Full time

Job summary

A recruitment consultancy in Singapore is looking for a receptionist to provide administrative support. Responsibilities include clerical tasks, greeting visitors, managing phone calls, and assisting with office management. Candidates should have a diploma in business administration or related fields, with at least 2 years of relevant experience. Strong communication and organizational skills are essential for this role.

Qualifications

• At least 2 years of relevant experience as a receptionist is required.
• Well-organized, responsible, and detail-oriented.
• Able to multitask and manage time effectively.

Responsibilities

• Perform general administrative and clerical tasks.
• Maintain accurate records of machinery certifications, road tax, and insurance renewals.
• Assist in preparing documentation for audits or inspections.
• Manage office supplies and place orders when necessary.
• Assist in organizing meetings and scheduling appointments.
• Greet and attend to visitors, clients, and guests.
• Manage the main telephone line and direct calls appropriately.
• Maintain a tidy and welcoming reception area.

Skills

Communication skills (verbal and written)

Proficient in Microsoft Office (Word, Excel, Outlook)

Organizational skills

Time management

Detail-oriented

Education

Diploma in Business Administration, Office Management, or related field

Job description

Job Responsibilities

Administrative Support

• Perform general administrative and clerical tasks such as data entry, filing, photocopying, and scanning documents.
• Maintain accurate records of machinery certifications, road tax and insurance renewal
• Assist in preparing documentation for audits or inspections when required
• Manage office supplies – monitor stock levels and place orders when necessary.
• Assist in organizing meetings, scheduling appointments, and preparing meeting rooms.
• Support HR/admin team in preparing letters, memos, and reports as assigned.
• Handle staff attendance records and assist in maintaining employee files (if required).
• Assist with coordination of office maintenance, repairs, and service providers.
• Maintain records of company assets, office equipment, and service contracts.
• Maintain and update inventory records of materials and tools

Reception Duties (Minimal, as the role will only cover the receptionist duties when existing staff is on leave)

• Greet and attend to visitors, clients, and guests in a courteous and professional manner.
• Manage the main telephone line – answer, screen, and direct incoming calls appropriately.
• Handle incoming and outgoing mail, couriers, and deliveries.
• Maintain a tidy and welcoming reception area.

Job Requirements

• At least Diploma in Business Administration, Office Management, or a related field.
• Minimum 2 years of relevant experience as a receptionist is required for this role.
• Good communication skills – verbal and written
• Proficient in Microsoft Office (Word, Excel, Outlook).
• Well-organized, responsible, and detail-oriented.
• Able to multitask and manage time effectively.

Normal office hours - Monday to Friday (8.30am - 5.30pm)

We regret that only shortlisted candidates will be notified.

Interested applicants kindly click on apply now or send your updated resume to [e-mail]

Berlyn Lum Miao Yu

Registration Number: R1766577

EA License Number: 02C4944

People Profilers Pte Ltd, 20 Cecil St, #08-09, PLUS Building, Singapore 049705

http://www.peopleprofilers.com