Merchandiser Executive

NIMISSKI FASHION PTE. LTD.; Singapore; On-site; SGD 60,000 - 80,000; Full time

Job summary

A leading fashion company is looking for a professional in Budgeting & Buying to manage purchasing, stock levels, and supplier communications. The ideal candidate will have strong analytical skills and experience in retail inventory management, ensuring timely stock deliveries and achieving sales targets.

Qualifications

• Experience in budget management and purchasing.
• Strong organizational and analytical skills.

Responsibilities

• Plan buying budgets and liaise with teams for design.
• Conduct monthly stock takes and assist in inventory management.
• Generate reports to detect stock irregularities.

Skills

Budget Planning

Communication

Stock Management

Coordination

Job description

Budgeting & Buying

• Plan buying budgets, size scales, and options prior to purchasing with the Marketing Executive / Managing Director each season, based on projected sales targets, sell-through rates, and unit levels by product category and supplier.
• Liaise and coordinate with dedicated overseas teams and design-related matters.
• Set retail prices per product to achieve targeted margins.
• Ensure accurate and timely purchase orders for each season.
• Communicate with suppliers regarding amendments and adjustments to purchase orders to ensure accurate deliveries.
• Coordinate closely with the warehouse to supply stock to the shop floor, ensuring various product categories are delivered together, especially crucial units each season.
• Work with the Director to monitor weekly stock levels by category and product to identify fast and slow-moving items.
• Establish weekly targets for various product categories to meet sales and sell-through budgets.
• Ensure retail prices are accurately logged into purchase orders once confirmed by the Director.

Operational

• Conduct monthly stock takes in the warehouse and retail outlets.
• Assist in stock analysis, markdown decisions, stock transfers, and the setup and operation of sales.
• Receive stock shipments, organize, and store inventory properly.
• Update incoming stock arrivals and communicate with relevant departments.
• Generate weekly/monthly reports to detect stock irregularities.
• Assist with daily e-commerce operations, including order fulfillment, inventory management, customer inquiries, and website updates.
• Collect weekly and monthly sales reports from outlets to update sales analysis and reports for principal suppliers.

Purchase Orders

• Transfer buy orders into warehouse purchase orders promptly.
• Create and regularly update buy status reports.
• Accurately input orders upon receipt of confirmation.
• Distribute copies of confirmed orders to respective outlets before each season begins.

Proforma Invoices / Order Confirmation / Cancellations

• Gather customer requirements to inform future purchases and quantities.
• Process ad-hoc changes related to customer orders.
• Ensure proforma invoices match original orders and liaise with Accounts for payments.
• Pre-alert warehouse/outlets of cancellations or changes.
• Coordinate with the warehouse to manage excess stock and short shipments, alerting suppliers/outlets as needed.
• Prioritize clearance shipments from warehouse to stores.

Damaged Stocks

• Handle store complaints about stock issues, workmanship, or customer returns.
• Inspect defective stocks to determine extent and cause of damage.
• Negotiate with suppliers for claims of credits or replacements.
• Keep track of damaged stock form numbers for each outlet for accounting purposes.