Medical Affairs Administrative Executive Assistant

JOBSTUDIO PTE LTD; Singapore; On-site; SGD 30,000 - 45,000; Full time

Job summary

A recruitment agency in Singapore is looking for an Administrative Support Officer to provide essential assistance for residency programs. You will coordinate onboarding, maintain records, and support various program activities. The ideal candidate holds a diploma in a relevant field and has 1-3 years of experience in hospital administration. Strong organizational and communication skills, along with attention to detail, are essential for success in this role. Apply via the provided method with your resume.

Qualifications

• 1–3 years experience in hospital administration or training coordination.

Responsibilities

• Support residency program activities and operations.
• Handle resident onboarding and maintain accurate records.
• Process training fund and conference applications.

Skills

Organisational skills

Administrative skills

Communication skills

Attention to detail

Education

Diploma in Healthcare Administration, Business Administration or related fields

Job description

Provide administrative support for residency programs and faculty activities. Ensure smooth onboarding, accurate record-keeping, and efficient coordination of training, events, and compliance requirements.

Key Responsibilities

• Support residency program activities, events, and operations
• Handle resident onboarding: training agreements, IT/clinical access, staff IDs, name tags
• Maintain accurate resident and faculty records (rotations, leave, duty hours, CME attendance, scholarly activities)
• Process and track personal training fund and conference applications for doctors
• Compile reports on training milestones and peer review learning
• Attend to stakeholder enquiries regarding resident deployment and program administration
• Assist in other ad hoc administrative duties as required

Requirements

• Diploma in Healthcare Administration, Business Administration, Medical/Health Sciences, or related fields
• 1–3 years experience in hospital administration, medical affairs, or training coordination
• Strong organisational and administrative skills
• Good communication skills and attention to detail

Interested applicants, kindly furnish us with your detailed resume in MS Words format and click "Apply Now" button.

We regret to inform only shortlisted candidates will be notified. Applicants who do not possess necessary experience or qualification will still be considered on individual merits and may be contacted for other opportunities.

JobStudio Pte Ltd

EA License No: 10C4754

EA Personnel: Pearly Poh

EA Personnel Reg No: R2089904