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AROHA EMPLOYMENT SERVICES PTE. LTD.; Singapore; On-site; SGD 30,000 - 45,000; Full time

Job summary

A leading global law firm in Singapore is seeking an Administrative Assistant to provide crucial support to partners and lawyers. Responsibilities include managing documents, liaising with services, and assisting with internal functions. The ideal candidate has at least 1 year of experience and is proficient in the Microsoft suite. This role offers a chance to grow within a well-respected firm committed to professional development.

Qualifications

• At least 1 year of experience in an administrative role.
• Ability to build effective and trusting relationships.

Responsibilities

• Provide administrative support to lawyers and partners.
• Develop and maintain a robust file management system.
• Assist with updating client information and relevant databases.

Skills

Microsoft suite (Outlook, Word, Excel, PowerPoint)

Good written and verbal communication skills

Job description

Overview

The Opportunity

We are seeking an Administrative Assistant to join our legal support team in the Corporate team of Herbert Smith Freehills Kramer Prolegis. In this role, you will consistently provide administrative support to partners, lawyers and support staff to meet client requirements and deliver an exceptional client experience.

Responsibilities

• Provide timely and accurate support to practice management assistants and legal assistants, with administrative support needs.
• Deliver high quality, accurate work whilst managing deadlines, responding to change and the competing priorities of all work.
• Meet required deadlines and negotiate alternate timeframes when necessary.
• Scan, print or photocopy relevant documents as and when required by the relevant practice group support colleague or lawyer.
• Liaise with business services and other services to coordinate urgent mail and courier requests.
• Develop and maintain a robust file management system for all electronic and hard copy documents.
• Provide ad hoc support to the group or division such as dealing with incoming mail, answering the telephone, amending documents and any other administrative duties.
• Assist lawyers with petty cash requests, currency requests and expense claims in a timely manner.
• Assist with updating client information and relevant databases, following legal assistant or lawyer instructions in a timely manner (e.g., InterAction).
• Prepare files for archiving and manage return and retrieval of files following firm guidelines.
• Assist internal and external practice group events and functions.
• Adhere to firm, office and practice group policies and procedures, including those that are formal, informal, documented or verbal.
• Maintain proactive, collaborative and vigilant work habits, and seek efficiency improvements where possible.
• Demonstrate enthusiasm and proactivity in the workplace, including participating in meetings, firm initiatives, learning and development sessions and other relevant activities.
• Take responsibility for your own learning, undertake recommended training, keep up to date and comply with firm policies, adopt new or improved firm and practice group recommended work practices, and share information with others about better ways of working.
• Comply with WHS obligations and responsibilities in accordance with the requirements for this role as set out on the intranet.

Qualifications

• At least 1 year of experience
• Knowledge of the Microsoft suite (Outlook, Word, Excel and PowerPoint).
• Good written and verbal communication skills with a demonstrated ability to build effective and trusting relationships with people internally and external to the firm.

About us

At Herbert Smith Freehills Kramer, we align your growth and ambition with ours. We invest in your personal and professional growth and support you to achieve your ambitions. And you share responsibility for playing a part in delivering the firm’s growth and ambition too.

A leading global law firm, with over 6,000 people, we are in the world's largest markets, key financial centres and major growth hubs. We’re recognised leaders in demanding contentious matters, exacting regulatory work and complex public and private transactions. We’re immersed in the many challenges facing our clients. We’re invested and resourceful. We understand the part technology and digitalisation play in the delivery of legal services. We want to make a positive impact wherever in the world we operate. You’ll have the opportunity to engage with an open mind and curiosity.

We are known for our diverse perspectives and renowned for our culture. Being human, bold and outstanding are more than our values: you’ll discover they are our lived experience. And by being ambitious for your growth and ours, we’ll achieve our goals together.

Herbert Smith Freehills Kramer: Your growth. Our ambition.