Marine Fleet Coordinator - Clementi | Up to $4k [0580]

THE SUPREME HR ADVISORY PTE. LTD.; Singapore; On-site; SGD 20,000 - 60,000; Full time

Job summary

A leading marine operations firm in Singapore is seeking an Operation Coordinator to provide comprehensive operational and administrative support to the manager. Key responsibilities include managing registry compliance, coordinating vessel inspections, and preparing sales quotations. Ideal candidates should have a minimum GCE 'O' Level or Diploma in a related field, coupled with 2-3 years of experience in marine operations. This role offers a dynamic work environment and opportunities to liaise with various stakeholders.

Qualifications

• Minimum 2-3 years of experience in the Marine operations industry.
• Familiarity with registration and licensing processes for vessels.
• Ability to liaise with MPA and PSA for operational matters.

Responsibilities

• Provide support to the Manager for Marine Fleet operations.
• Manage administrative work related to MPA and PSA registries.
• Coordinate vessel surveys and inspections.
• Prepare and track Sales Quotations for marine services.

Skills

Marine operations experience

Administrative support skills

Supplier coordination

Stakeholder management

Education

GCE 'O' Level or Diploma in Maritime Studies or Logistics

Job description

Salary: $3000 - $4000

Location: Pandan Road, Clementi

Working days: 5 days, Monday to Friday: 8:30am to 5:30pm

The Operation Coordinator will provide comprehensive support to the Manager on all Marine Fleet operational and administrative matters.

Fleet Operations & Regulatory Compliance (Singapore)

• Manage and execute all necessary administrative work related to MPA registry and PSA registry for the entire marine fleet.
• Oversee the application and renewal of all essential Permit licenses for vessels, tug boats, and crane barges.
• Coordinate with internal teams and external bodies for mandatory vessel surveys and inspections.
• Conduct routine onboard vessel surveys as required to ensure operational readiness and compliance.

Commercial & Procurement Support

• Prepare, generate, and track Sales Quotations for marine services and vessel chartering.
• Supplier coordination for procurement of parts, services, and bunkering, ensuring timely delivery and cost-efficiency.
• Process and document purchase orders and service agreements, maintaining accurate records.

Stakeholder & Crew Management

• Serve as the primary liaison for Tugboat Owners and other vessel principals for operational and contractual matters.
• Manage the Crew duty roster, ensuring adequate staffing and compliance with working hour regulations.
• Maintain and update accurate crew profiles and portfolio, management records (certifications, training, medicals).
• Foster strong working relationships with all stakeholders, including clients, owners, and regulatory bodies.

Requirements

• Minimum GCE 'O' Level, NITEC, or Diploma in Maritime Studies, Logistics, or a related field preferred.
• Proven experience (minimum 2-3 years) in the Marine operations industry is highly advantageous.
• Prior experience in liaising and handling administrative/operational matters with MPA and PSA.
• Familiarity with the registration, permitting, and licensing processes for vessels, tugboats, and crane barges.