Manager, Documentation Governance & Compliance

YSQ International Pte Ltd; Singapore; On-site; SGD 70,000 - 90,000; Full time

Job summary

A leading firm in compliance governance in Singapore is seeking a Manager for Documentation Governance & Compliance. The role involves establishing structured frameworks for company documents to meet international standards, monitoring compliance, and training employees on documentation best practices. Ideal candidates will have 5-7 years of experience and a bachelor's degree in a related field. This position promises a dynamic work environment focused on excellence and integrity.

Qualifications

• Minimum 5 to 7 years of experience in document control or compliance.
• Strong knowledge of ISO standards, preferably ISO 9001.
• Ability to establish new processes and drive adoption.

Responsibilities

• Establish documentation standards aligned with ISO principles.
• Monitor compliance with regulatory and legal requirements.
• Manage the central document repository for secure access.

Skills

Attention to detail

Organizational skills

Analytical skills

Communication

Stakeholder management

Proactive mindset

Education

Bachelor’s degree in Business Administration, Compliance, or related field

Tools

Document management systems (DMS)

Digital filing tools

Job description

The Manager, Documentation Governance & Compliance is responsible for establishing and maintaining a structured framework for the company’s documents, ensuring they meet international best-practice standards (ISO-aligned) for consistency, accuracy, and compliance. This role safeguards the integrity of company policies, SOPs, manuals, and records, ensuring they are up-to-date, accessible, and compliant with internal and external requirements.

Document Governance

• Develop, implement, and maintain company-wide documentation standards aligned with ISO principles.
• Establish and manage processes for document creation, review, approval, version control, and archival.
• Ensure consistency and clarity across all corporate documents, policies, and SOPs.

Compliance & Standards

• Monitor and ensure documents comply with relevant regulatory and legal requirements.
• Provide guidance to departments on maintaining documentation that aligns with compliance and audit standards.
• Conduct periodic internal reviews of documentation to ensure accuracy and completeness.

System & Process Management

• Manage the central document repository to ensure secure access and proper categorization.
• Identify and implement tools or systems to improve documentation efficiency and accessibility.
• Track and report on document compliance metrics (e.g., review cycles, expired documents, outstanding approvals).

Training & Stakeholder Support

• Train and support employees on documentation best practices and compliance requirements.
• Work with department heads to ensure their teams’ documents meet governance standards.
• Act as the primary contact point for documentation governance queries.

Qualifications & Requirements (Education, Experience, Skills, Knowledge, Etc)

• Bachelor’s degree in Business Administration, Compliance, Quality Management, or related field.
• Minimum 5 to 7 years of experience in document control, compliance, governance, or a similar role.
• Strong knowledge of ISO standards (e.g., ISO 9001) and documentation best practices, even if not pursuing certification.
• Familiarity with document management systems (DMS) and digital filing tools.
• Excellent attention to detail, organizational, and analytical skills.
• Strong communication and stakeholder management abilities.
• Ability to work independently and collaborate across multiple functions.
• Proactive mindset with the ability to establish new processes and drive adoption across the business.