Logistics Coordinator

JOO LONG TRANSPORT & STEVEDORING PTE LTD; Singapore; On-site; SGD 45,000 - 60,000; Full time

Job summary

A logistics company in Singapore seeks a Certified Singapore Custom Declarant. The role involves managing and processing shipment orders, liaising with Singapore Customs, and monitoring stock availability. Successful candidates will have strong analytical and communication skills, the ability to work independently, and demonstrate strong work ethics. This is an opportunity to thrive in a fast-paced environment.

Qualifications

• Certified Singapore Custom declarant with proficiency in permit declaration.
• Able to work independently and demonstrate strong analytical and problem-solving skills.
• Demonstrates excellent work ethics and strong discipline.

Responsibilities

• Manage and process customer shipment orders and documentation.
• Coordinate with external vendors for transportation.
• Liaise with Singapore Customs on cargo matters.
• Monitor inventory levels and generate reports.
• Handle billing responsibilities and perform administrative tasks.

Skills

Proficient in permit declaration

Strong analytical skills

Good communication skills

Ability to work independently

Problem-solving skills

Job description

Key Responsibilities

• Manage and Process Shipments Order:
  • Process customer shipment orders, ensuring all relevant documentation (release notes, bill of lading, invoices, packing lists) is complete and accurate for inbound and outbound order processing
  • Create Advance Shipment Notices (ASN) and Sales Orders (SO) in the Warehouse Management System (WMS).
  • Coordinate transportation for both containerized and non-containerized cargo with external vendors.
  • Track vessel, shipment, and container status through Portnet to ensure timely deliveries.
• Customer and Supplier Liaison:
  • Collaborate with the warehouse team to streamline order processing and address customer requests efficiently.
  • Liaise with Singapore Customs, handling discrepancies, storage extensions, and other cargo-related matters.
  • Provide customer support regarding lot numbers, stock status, expiry dates, goods destruction and any other request deems necessary to ensure the order is fulfilled.
• Inventory Management:
  • Monitor stock availability through e-Customs Inventory to ensure accurate inventory levels.
  • Generate and maintain inventory reports using the WMS system.
  • Conduct periodic stock takes to ensure inventory accuracy (inbound & outbound cargo, and year end stock take)
• Documentation and Compliance:
  • Prepare and submit required shipment documentation (invoices, packing lists, permit declarations).
  • Cargo clearance permit declaration and navigate tradenet for permit retrieval.
• Billing and Administrative Tasks:
  • Handle billing responsibilities, ensuring all invoices are accurate and submitted in a timely manner.
  • Verify contractor invoices as needed.
  • Perform general administrative tasks, including filing, mailing, and photocopying.

Requirement

• Certified Singapore Custom declarant with proficiency in permit declaration
• Good interperonal and communication skill for communication with external and internal parties.
• Able to work independently and demonstrate strong analytical and problem-solving skill to resolve challenging task.
• Demonstrates excellent work ethics and strong discipline in completing assigned tasks
• Able to work under pressure in a high-paced and dynamic environment.