Logistics Assistant

ITOCHU PLASTICS PTE. LTD.; Singapore; On-site; SGD 20,000 - 60,000; Full time

Job summary

A logistics company in Singapore is seeking a Logistics Assistant to coordinate the shipping processes and maintain trade documentation. You will collaborate with sales and logistics teams to ensure efficiency and accuracy in deliveries. The role demands excellent time management, strong teamwork skills, and proficiency in Microsoft Excel. This position offers a valuable opportunity to contribute to a dynamic team while ensuring seamless logistics operations.

Qualifications

• Proficient in managing shipping documentation and compliance.
• Ability to work proactively in a team environment.
• Strong organizational skills for managing multiple shipments.

Responsibilities

• Coordinate order processing to final delivery.
• Prepare and check shipping and trade documents.
• Liaise with customers and forwarders for timely deliveries.
• Manage inventory and conduct regular stock audits.
• Maintain accurate records and report on shipping activities.

Skills

Strong teamwork skills

Problem-solving

Time management

Microsoft Excel proficiency

Job description

We are looking for a Logistics Assistant to join our team.

In this role, you'll be a key member of our team, working closely with sales and logistics to ensure the smooth flow of goods. Your proactive support will help us meet our departmental goals and provide excellent service to our customers.

Job Responsibilities

• Coordinate the entire process from order processing to final delivery. This includes scheduling both inbound & outbound shipments and communicating with customers, suppliers, and forwarders.
• Prepare and check all shipping and trade documents (B/L, Form D, For E, invoices, packing lists, DO etc.) from supplier and forwarder to customers, ensuring accuracy, timely and compliance.
• Liaise with customer & forwarder to ensure timely delivery/collection of goods from warehouse.
• Manage inventory levels and product availability for delivery/shipment.
• Assist with inventory counts and stock audits (quarterly or yearly)
• Maintain accurate records of shipping and receiving activities, inventory movements and order status update
• Prepare regular reports on delivery schedules, inventory report and shipment progress for internal teams and management
• Ensure that all shipping documentation is properly filled, accessible and compliant with company policies.
• Assist with payment due date reminder to customer and ensure timely payment from customer
• Ensure timely payment arrangement to 3rdparty such as suppliers, forwarders, etc

Other Requirements

• A proactive problem-solver with strong teamwork skills and a positive attitude toward continuous learning.
• Meticulous in handling trade documentation and maintaining accurate records.
• Excellent time management and self-discipline are crucial for managing multiple shipments and deadlines simultaneously.
• Proficiency in Microsoft Office, especially Excel, is required for data management and reporting.