Logistics Assistant

ITOCHU PLASTICS PTE. LTD.; Singapore; On-site; SGD 30,000 - 45,000; Full time

Job summary

A logistics services company in Singapore is seeking a Logistics Assistant to ensure the smooth flow of goods. The role involves coordinating order processes, managing shipping documentation, and liaising with customers and suppliers. Ideal candidates should be proactive problem-solvers with strong teamwork skills and proficiency in Microsoft Office. This position requires excellent time management to handle multiple shipments effectively. An opportunity to grow in a fast-paced environment awaits you.

Qualifications

• Proven ability to solve problems effectively and work well with a team.
• Meticulous in handling trade documentation and maintaining accurate records.
• Strong time management skills for handling multiple shipments.

Responsibilities

• Coordinate the process from order processing to final delivery.
• Prepare and check all shipping and trade documents.
• Liaise with customers & forwarders to ensure timely deliveries.
• Manage inventory levels and maintain accurate records.
• Prepare regular reports on delivery schedules and inventory.

Skills

Proactive problem-solver

Strong teamwork skills

Excellent time management

Proficiency in Microsoft Office

Job description

We are looking for a Logistics Assistant to join our team.

In this role, you'll be a key member of our team, working closely with sales and logistics to ensure the smooth flow of goods. Your proactive support will help us meet our departmental goals and provide excellent service to our customers.

Job Responsibilities

• Coordinate the entire process from order processing to final delivery. This includes scheduling both inbound & outbound shipments and communicating with customers, suppliers, and forwarders.
• Prepare and check all shipping and trade documents (B/L, Form D, For E, invoices, packing lists, DO etc.) from supplier and forwarder to customers, ensuring accuracy, timely and compliance.
• Liaise with customer & forwarder to ensure timely delivery/collection of goods from warehouse.
• Manage inventory levels and product availability for delivery/shipment.
• Assist with inventory counts and stock audits (quarterly or yearly)
• Maintain accurate records of shipping and receiving activities, inventory movements and order status update
• Prepare regular reports on delivery schedules, inventory report and shipment progress for internal teams and management
• Ensure that all shipping documentation is properly filled, accessible and compliant with company policies.
• Assist with payment due date reminder to customer and ensure timely payment from customer
• Ensure timely payment arrangement to 3rdparty such as suppliers, forwarders, etc

Other Requirements

• A proactive problem-solver with strong teamwork skills and a positive attitude toward continuous learning.
• Meticulous in handling trade documentation and maintaining accurate records.
• Excellent time management and self-discipline are crucial for managing multiple shipments and deadlines simultaneously.
• Proficiency in Microsoft Office, especially Excel, is required for data management and reporting.