Legal Operations Executive

National University of Singapore; Singapore; On-site; SGD 60,000 - 80,000; Full time

Job summary

A leading educational institution in Singapore is seeking a Legal Operations Executive. This role supports legal operations by managing data, reporting, and streamlining processes. Responsibilities include data management and visualization, knowledge management initiatives, and creating educational content. The ideal candidate holds a relevant bachelor's degree, possesses strong project management and communication skills, and is proficient in data analysis tools. This position offers an opportunity to contribute to the effectiveness of the Office of Legal Affairs.

Qualifications

• Bachelor’s degree with a relevant major.
• Strong project management skills.
• Excellent interpersonal and communication skills.

Responsibilities

• Support data management and visualizations for Office of Legal Affairs.
• Manage reports and updates for MatterSphere records.
• Create content and educational materials for OLA.

Skills

Project management

Interpersonal skills

Communication skills

Data analysis

Education

Bachelor’s degree in Communication, Business Administration, Marketing or a related field

Minor in Data Science, Statistics, Mathematics, Computer Science or Information Technology

Tools

PowerBI

Python

SQL

Microsoft Office

Canva

Adobe Creative Suite

WordPress

Job description

We are seeking a dedicated Legal Operations Executive to join the Office of Legal Affairs (OLA). The role is designed to support legal operations by managing data, reporting, and streamlining processes. The Executive will engage in data management and visualizations, coordinating with the Office of Data & Intelligence (ODI), and ensure the meticulous management of database records. Additionally, the role encompasses contributions to knowledge management initiatives, including creation of content, facilitate legal training, and departmental communications to elevate the visibility and impact of OLA’s services throughout the University.

Job Description

Legal Operations

• Supporting Office of Legal Affairs’ (OLA) Associate Director in data management and the production of charts and data visualisation/ analyses
• Coordinating with Office of Data & Intelligence (ODI) for additional support
• Managing routine reporting and driving regular updating and closure of MatterSphere records
• Managing a proposed escalation framework for completion timelines
• Project management of efforts to devise and build departmental tools and processes to increase operational efficiency and automate where possible

Knowledge Management and Communications

• Creating and producing content, including templates, guidance notes, playbooks, checklists, self-help resources, training decks, videos, and other educational materials
• Supporting legal counsel on OLA’s knowledge management, education/training and community/relationship-building initiatives
• Planning and production of regular departmental communications to raise the profile, reach and influence of Legal
• Development of OLA staff portal to support delivery of legal literacy efforts

Qualifications

• Bachelor’s degree in Communication, Business Administration, Marketing or a related field
• A minor in the area of Data Science or Analytics; Statistics or Mathematics; Computer Science or information Technology would be highly advantageous
• Strong project management skills, including managing workflows and timelines
• Excellent interpersonal and communication skills to collaborate with cross-departmental teams.
• Familiarity with AI and automation tools used in legal operations would be an added advantage
• Proficiency in data analysis software (PowerBI, Python, SQL), Microsoft Office, legal tech tools, and web design, animation, and publishing tools (Canva, Adobe Creative Suite, Adobe After Effects, WordPress, Elementor)