Lease Administrator

SINGCO BV PTE. LTD.; Singapore; On-site; SGD 40,000 - 60,000; Full time

Job summary

A leading real estate firm in Singapore seeks a Lease Administrator to oversee commercial lease agreements and ensure compliance with legal standards. The successful candidate will manage tenant communications, coordinate with various internal departments, and maintain accurate lease documentation. Candidates should have a strong background in real estate or business administration and excellent organizational skills. This role is pivotal for effective lease management and tenant satisfaction.

Qualifications

• Experience in lease administration or real estate management is preferred.
• Strong attention to detail and organizational skills are required.
• Ability to communicate effectively with tenants and internal stakeholders.

Responsibilities

• Administer and manage commercial lease agreements efficiently.
• Maintain the accuracy of the lease management database.
• Ensure compliance with lease terms and monitor critical dates.
• Prepare financial summaries and lease status reports for management.

Skills

Lease interpretation and abstraction

Data management

Compliance monitoring

Communication skills

Financial reporting

Education

Bachelor's degree in Business Administration or related field

Job description

The Lease Administrator is a critical role responsible for the accurate and efficient administration of all commercial lease agreements, ensuring compliance with legal standards and company policies. This individual will serve as the primary point of contact for tenants on lease-related issues and will play an essential role in the full lifecycle of a lease.

Key Responsibilities

Lease Management & Documentation

• Abstracting Leases: Accurately review, interpret, and abstract complex commercial lease documents, including new leases, amendments, renewals, and terminations, into the lease management database.
• Data Integrity: Maintain and audit the lease administration database to ensure all lease details, critical dates (e.g., commencement, expiration, options to renew/terminate), tenancy schedule, and tenant contact information are accurate and up-to-date.
• Compliance: Monitor and enforce compliance with all lease terms and conditions, including insurance requirements (Certificates of Insurance - COIs) and maintenance obligations.
• Document Control: Organize and maintain all physical and electronic lease files, ensuring documents are properly executed and easily retrievable.

Financial & Accounting Support

• Billing: Coordinate with the Accounting department for accurate tenant rent invoicing, common area maintenance (CAM), property tax, insurance, and other recoverable expense billings.
• Rent Calculations: Accurately calculate and process percentage rent based on tenant gross sales reports (GTO).
• Accounts Receivable: Track and manage rent payments, follow up on overdue accounts, and assist in the timely collection of rents and fees.
• Reporting: Prepare and distribute monthly, quarterly, and ad-hoc lease reports, financial summaries, and lease status reports for management review.

Tenant & Stakeholder Relations

• Communication: Serve as the primary administrative contact for tenants, addressing inquiries, resolving disputes, and coordinating maintenance or operational requests in a timely and professional manner.
• Coordination: Liaise effectively with internal departments, including Leasing, Legal, Accounting, and Operations, to facilitate smooth lease execution and property management.