Junior Executive Assistant

PEOPLEBANK SINGAPORE PTE. LTD.; Singapore; On-site; SGD 20,000 - 60,000; Full time

Job summary

A recruitment company in Singapore seeks a Junior Executive Assistant to provide comprehensive administrative and logistical support for client events. This role includes managing an ecosystem database, coordinating schedules, and assisting with event execution. Ideal candidates will have a diploma or equivalent, accompanied by relevant experience in administration or events. Strong organizational skills and proficiency in Microsoft Office/Google Workspace are essential. This is a contract position offering a dynamic work environment.

Qualifications

• Experience in administration, coordination or events support required.
• Ability to maintain ecosystem database and manage scheduling.

Responsibilities

• Build and maintain ecosystem database and events calendar.
• Arrange venues, catering, and equipment for meetings and events.
• Maintain timeline calendar for activities and key milestones.
• Provide on-site support during events.

Skills

Strong organisational and scheduling skills

Clear written and verbal communication

Proficient in Microsoft Office / Google Workspace

Comfortable managing logistics and multiple parallel tasks

Education

Diploma or equivalent professional experience

Tools

Microsoft Office

Google Workspace

Job description

Job Title:

Junior Executive Assistant

Duration:

6 Months - 12 Months Contract

Role Summary

This role provides administrative, logistics and coordination support for the planning and delivery of our client's activities and engagement events. The staff member will support the maintenance of ecosystem database, manage scheduling, communications, procurement, vendor coordination and on-site event support.

Key Responsibilities

Administrative Coordination

• Build and maintain ecosystem database and events calendar.
• Manage meeting scheduling, calendar coordination and invitations.
• Support email communication and follow-ups with members and partners.

Logistics & Event Support

• Arrange venues, catering/F&B, equipment and room setup for meetings and events.
• Coordinate procurement requests, quotations and submissions.
• Prepare registration lists, name tags, run sheets and check-in workflows.
• Provide on-site support during events (registration, room setup, liaison with venue staff).

Programme Tracking & Documentation

• Maintain the timeline calendar for activities and key milestones.
• Track deliverables, action items and follow-ups across workstreams.
• Support preparation of presentation slides, briefing notes and summary reports.
• Maintain event documentation, photos, and post-event materials.

Requirements

Education and Experience

• Diploma or equivalent professional experience.
• Experience in administration, coordination or events support.

Skills

• Strong organisational and scheduling skills.
• Clear written and verbal communication.
• Proficient in Microsoft Office / Google Workspace (Docs, Sheets, Slides).
• Comfortable managing logistics and multiple parallel tasks.

Attributes

• Reliable and detail-oriented.
• Able to work independently and as part of a team.
• Proactive and willing to take initiative.
• Calm and flexible during event operations.

How to Apply: Interested applicants, please click on the “Apply Now” to submit your updated resume.

Please note: Due to the anticipated high volume of applications, only shortlisted candidates will be contacted. All information provided will be treated with strict confidentiality and used solely for recruitment purposes.