Human Resources Officer - Generalist

CEI PTE. LTD.; Singapore; On-site; SGD 60,000 - 80,000; Full time

Job summary

A prominent HR service provider in Singapore is looking for an HR Officer to manage daily HR operations. This role involves administrative tasks such as maintaining employee records, handling onboarding and offboarding processes, and managing employee travel arrangements. The ideal candidate should have a Diploma in HR or related fields and possess strong organizational, communication skills along with proficiency in MS Office. Experience in HR support is preferred, with a chance to work in a dynamic environment.

Qualifications

• At least 1-2 years of experience in an administrative or HR support role is preferred.
• Ability to handle sensitive and confidential information with discretion.

Responsibilities

• Perform general HR administrative duties, including maintaining employee records.
• Arrange business travel and accommodation for employees.
• Prepare and issue offer letters and employment contracts for new hires.
• Handle onboarding of new employees and ensure proper offboarding procedures.
• Issue uniforms and PPE and maintain inventory records.
• Manage the employee badge system, including issuance, activation, and deactivation.

Skills

Strong organizational and time management skills

Excellent interpersonal and communication abilities

Proficient in MS Office (Word, Excel, Outlook)

Education

Diploma or equivalent in Human Resources, Business Administration, or a related field

Tools

Timesoft HR system

Job description

SUMMARY OF ROLE

The HR Officer provides day-to-day administrative support to the Human Resources department to ensure smooth and efficient HR operations. This includes managing travel arrangements, issuing uniforms and Personal Protective Equipment (PPE), coordinating training and internship programs, supporting recruitment activities, handling onboarding and offboarding processes, and overseeing the issuance of stationery, office supplies, pantry items, and employee access cards.

ESSENTIAL DUTIES AND RESPONSIBILITIES

• Perform general HR administrative duties, including maintaining employee records and managing HR documentation.
• Arrange business travel and accommodation for employees in accordance with company policies.
• Prepare and issue offer letters and employment contracts for new hires.
• Handle onboarding of new employees and ensure proper offboarding procedures for departing staff.
• Issue uniforms and PPE and maintain inventory records to ensure timely and accurate distribution.
• Manage issuance and inventory of stationery, office supplies, pantry items, and employee business cards.
• Oversee the employee badge system, including issuance, activation, and deactivation of access cards.
• Assist in coordinating training sessions, workshops, and events, including logistics, scheduling, and participant tracking.
• Support internship program coordination, including communication with educational institutions and intern onboarding.
• Handle internal communications related to HR matters.
• Support ad hoc HR projects and tasks as needed.

RELATED EXPERIENCE AND EDUCATIONAL REQUIREMENTS

Minimum requirements

• Diploma or equivalent in Human Resources, Business Administration, or a related field.
• At least 1-2 years of experience in an administrative or HR support role is preferred.
• Strong organizational and time management skills.
• Excellent interpersonal and communication abilities.
• Proficient in MS Office (Word, Excel, Outlook).
• Familiarity with Timesoft HR system is an advantage.
• Ability to handle sensitive and confidential information with discretion.