Human Resources & Office Management Lead

Persatuan Ulama dan Guru-Guru Agama Islam (Singapura) (Singapore Islamic Scholars and Religious Teac; Singapore; Hybrid; SGD 60,000 - 80,000; Full time

Job summary

An educational institute in Singapore is seeking a Human Resources & Office Management Lead to drive strategic HR initiatives. The role includes overseeing recruitment, managing performance processes, and optimizing office operations. Ideal candidates possess a diploma or degree in Human Resource Management, with 3+ years of relevant experience. Proficiency in English and Malay is required. The position supports a hybrid work environment and emphasizes employee engagement and organizational effectiveness.

Qualifications

• Minimum 3 years of progressive experience in human resources or office management.
• Proven experience in strategic HR functions such as recruitment and performance management.
• Ability to manage office operations and vendor relationships efficiently.

Responsibilities

• Lead the HR function and coordinate recruitment and talent acquisition.
• Provide HR guidance on policies and performance matters.
• Manage performance management processes and employee development.
• Oversee HR records and analytics for informed decision-making.
• Implement HR policies and payroll processes ensuring compliance.
• Manage office and estate matters for smooth daily operations.
• Drive HR initiatives aligned with organizational goals.

Skills

Bilingual in English and Malay

Knowledge of HR practices and employment regulations

Planning and coordination

Problem-solving skills

Interpersonal and communication skills

Analytical and data-driven mindset

Certification in Human Resource Management

Education

Diploma or Bachelor Degree in Human Resource or equivalent

Tools

HRMS systems

MS Office applications

Digital collaboration tools

Job description

Job description

Our subsidiary Institut Pengajian Islam Pergas (IPIP) is currently looking to fill the following role:

The Human Resources & Office Management Lead is responsible for driving strategic HR and office initiatives that support IPIP organisational goals. This role partners closely with shared services to oversee recruitment, talent development, performance management, HR policies and payroll processes, while optimizing office operations and resources. Acting as a trusted advisor to management, the role enhances employee engagement, organisational capability and operational effectiveness to ensure a productive, compliant and high‑performing workplace that aligns with the IPIP’s strategic objectives.

Main Responsibilities

• Lead the HR function, coordinating recruitment and talent acquisition activities in collaboration with the shared services partner, including job postings, shortlisting, interviews and onboarding.
• Provide HR guidance to staff and management on policies, employee relations and performance matters, ensuring consistency and alignment with organisational standards.
• Manage performance management and employee development processes, tracking goals, appraisals and training needs to build organisational capability.
• Oversee HR records, reporting and analytics in coordination with shared services to ensure accurate data and informed decision‑making.
• Implement and maintain HR policies, SOPs and payroll processes, ensuring compliance and effective communication across the organization.
• Lead learning and development initiatives, including training programs, skill gap assessments, and tracking outcomes to strengthen staff capabilities.
• Manage office and estate matters, including facilities, resources, and workplace safety, to support smooth daily operations.
• Drive HR initiatives and operational projects across departments, ensuring HR practices are aligned with IPIP Educational mission, values, and goals, and support excellence in teaching, learning, and service delivery.

Education & Experience

• Diploma or Bachelor Degree in Human Resource or equivalent
• Minimum 3 years of progressive experience in human resources, office management, or a combined HR/Administrative role.
• Proven experience in strategic HR functions such as recruitment, performance management, learning and development, and HR policy implementation.
• Demonstrated ability to manage office operations, vendor relationships, and budgets efficiently.
• Strong experience in providing HR advisory support to management and leading employee engagement initiatives.
• Experience in implementing process improvements and operational initiatives that enhance organisational effectiveness.

Profile

• Proactive and resourceful HR professional with strong organisational and interpersonal skills.
• Strategic thinker who can translate HR and operational goals into effective actions.
• Meticulous, adaptable, and able to manage multiple priorities in a dynamic environment.
• Demonstrates sound judgment, professionalism, and confidentiality in all matters.
• Effective communicator who builds trust and collaboration across teams and with shared services partners.
• Results‑oriented and committed to enhancing organisational efficiency and employee experience.
• Strong sense of accountability and initiative in driving continuous improvement.

Skills required

• Proficiency in both English and Malay is required.
• Strong knowledge of HR practices and employment regulations.
• Excellent planning, coordination, and problem‑solving skills with a focus on execution and follow‑through.
• Proficiency in working with HRMS systems, MS Office applications, and digital collaboration tools.
• Strong interpersonal and communication skills with the ability to engage effectively with staff at all levels.
• Analytical and data‑driven mindset with the ability to generate insights from HR metrics and reports.
• Proven ability to manage confidential information with discretion and integrity.
• Certification in Human Resource Management (e.g., SHRM‑CP, CIPD, IHRP) is an advantage.

External

Vendors, suppliers, National Agencies

Internal

Staff Members, Board Members

Work Arrangement

Hybrid